Executive Assistant (Remote) | LATAM

HireHawk; Bogotá; A distancia; COP 45.991.000 - 53.067.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Perk marketplace access

Early payout option

Descripción de la vacante

HireHawk is seeking a proactive Executive Assistant to support daily executive needs in a remote setting. You will manage calendars, communications, documents, and workflows to help the team run efficiently and make better decisions.

This role is ideal for someone who spots process gaps, works independently with discretion, and communicates progress clearly in a remote environment. Training and ongoing collaboration with global teams are provided.

Formación

• 2+ years of Executive/Administrative Assistant experience.
• Strong calendar management and communication skills.
• Advanced proficiency with Microsoft Office and Google Workspace.
• Excellent organization and attention to detail.
• Reliable remote work setup with quiet workspace.

Responsabilidades

• Manage executive calendars, scheduling, meetings, reminders, and follow-ups.
• Support professional business communications, including emails and documents.
• Create and maintain spreadsheets, trackers, and reports with accuracy.
• Coordinate administrative tasks to keep daily activities moving smoothly.
• Improve workflows by organizing information and reducing gaps.

Conocimientos

English proficiency

EA experience

Calendar management

MS Office

Google Workspace

Spreadsheet skills

Time management

Remote setup

Herramientas

Microsoft Office

Google Workspace

Descripción del empleo

• Job Type: Full-time, long-term contractor
• Workplace:Remote
• Schedule:Full-time, Monday to Friday 7:00 am - 4:00 pm PST or 8:00 am - 5:00 PM PST
• Compensation: $1,300 - $1,500/month

HireHawk connects skilled remote professionals with growing U.S. and Canadian companies that need reliable, high-performing support. We believe great talent can come from anywhere, and we help candidates build meaningful remote careers with clear expectations, strong coordination, and opportunities to grow with global teams. HireHawk’s remote roles are built for people who communicate clearly, take ownership, and thrive in outcome-focused work environments.

About the Role

Our client is looking for a proactive Executive Assistant who can support daily executive needs while improving how the business stays organized. You will manage calendars, communications, documents, spreadsheets, and administrative workflows that help the team move faster and make better decisions. This role is ideal for someone who enjoys creating order, spotting process gaps, and working independently with professionalism and discretion. You will be trusted to keep priorities on track and help the business run more efficiently every day.

Responsibilities

• Manage executive calendars, scheduling, meetings, reminders, and follow-ups so priorities stay organized and on track
• Support professional business communications, including emails, messages, documents, and internal updates
• Create, update, and maintain spreadsheets, trackers, reports, and organized records with strong attention to detail
• Coordinate administrative and operational tasks that help daily business activities run smoothly
• Improve existing workflows by identifying gaps, organizing information, and creating clearer processes
• Prepare documents, presentations, summaries, and other materials using Microsoft Office and Google Workspace
• Track deadlines, action items, and open tasks to make sure nothing falls through the cracks
• Handle confidential information with professionalism, accuracy, and discretion
• Work independently in a remote environment while communicating progress, blockers, and priorities clearly
• Support ad hoc operational projects as the business grows and needs change.

Must-Have:

• Excellent written and verbal English communication skills
• 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar role
• Strong calendar management, business communication, and administrative support experience
• Advanced proficiency with Microsoft Office and Google Workspace
• Strong spreadsheet skills, including organizing, tracking, and maintaining accurate data
• Excellent organization, time management, attention to detail, and follow-through
• Reliable remote work setup, including a headset and a quiet workspace with no background noise

Nice to Have:

• Experience supporting U.S. or Canadian executives or clients
• Experience improving administrative systems, workflows, or operating procedures
• Comfort using project management, CRM, automation, or productivity tools
• Experience preparing reports, meeting notes, dashboards, or executive summaries
• Background in operations support for a growing remote team

• Access to a$200K+ perk marketplacewith discounts on 150+ global services.
• Option towithdraw up to 50% of approved earningsbefore payday.