Remote Executive Assistant to CEO — Startup, Travel Pro

North Davis Project Illumination; Medellín; A distancia; COP 60.000.000 - 90.000.000; Jornada completa

Descripción de la vacante

North Davis Project Illumination, a fast-moving legal-tech startup, seeks an Executive Assistant to support the CEO across business and personal logistics. You will anticipate needs, manage competing priorities, and take tasks off the CEO’s plate before they become urgent.

You’ll own the inbox, run the calendar, coordinate travel end-to-end, handle conference logistics, liaise with stakeholders, and manage confidential information with airtight discretion.

Formación

• Proven experience as an Executive Assistant in a startup or fast-paced environment.
• Travel planning experience with airlines, hotels, or rewards programs.
• Strong organizational and time-management skills with meticulous attention to detail.
• Proactive, flexible mindset to anticipate needs and act before urgency.
• Excellent written and verbal communication skills.
• Familiarity with modern productivity tools and project management software (Google Workspace).

Responsabilidades

• Own the CEO's inbox: triage, prioritize, and ensure timely responses.
• Manage the CEO's calendar: schedule, resolve conflicts, keep momentum.
• Coordinate end-to-end travel: flights, hotels, cars, rewards optimization.
• Oversee conference and event logistics: booth orders, registrations, on-site details.
• Act as liaison with internal/external stakeholders with professional communication.
• Handle business and personal admin tasks and confidential information discreetly.
• Take on special projects and research as needed.

Conocimientos

Executive support

Travel planning

Organization

Proactivity

Communication

Google Workspace

Herramientas

Google Workspace

Descripción del empleo

North Davis Project Illumination, a fast-moving legal-tech startup, seeks an Executive Assistant to support the CEO across business and personal logistics. You will anticipate needs, manage competing priorities, and take tasks off the CEO’s plate before they become urgent.

You’ll own the inbox, run the calendar, coordinate travel end-to-end, handle conference logistics, liaise with stakeholders, and manage confidential information with airtight discretion.