Senior Executive Assistant to C-Suite (Remote)

Roca Alliances S.A; Medellín; A distancia; COP 60.000.000 - 120.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Private medical insurance

Continuous training

Leading global IT company

Descripción de la vacante

Upshop is a high-growth SaaS company transforming retail operations through automation, data-driven insights, and connected store execution. The Executive Assistant (EA) will provide high-level administrative and operational support to Upshop’s CEO, COO, CFO, and CRO in a remote-first environment.

The EA will anticipate needs, streamline communications, and ensure the executive team operates with maximum efficiency and focus, including managing complex calendars and travel logistics across

Formación

• 7+ years of experience supporting senior executives.
• Proven success managing multiple C-suite leaders.
• Proficiency with Microsoft Office Suite; familiarity with Airbase, Paychex, Salesforce.

Responsabilidades

• Manage complex calendars, coordinate meetings across multiple time zones, and proactively resolve scheduling conflicts.
• Prepare agendas, materials, and follow-ups for internal and external meetings, including internal leadership and Board meetings.
• Handle confidential correspondence, presentations, and documentation with discretion and accuracy.
• Manage travel logistics, including international itineraries, accommodations, and expense reporting.
• Support cross-functional alignment by tracking key deliverables and action items from leadership meetings.
• Serve as the central coordination point between executives, internal teams, and external stakeholders.
• Draft, review, and edit communications, reports, and presentations on behalf of the executive team.
• Assist in preparing quarterly Board materials and company-wide updates.
• Maintain company and executive documents in organized digital filing systems.
• Help organize virtual and in-person leadership offsites, company events, and team recognition activities.
• Foster a culture of responsiveness, professionalism, and confidentiality within the leadership office.

Conocimientos

Executive support

C-suite coordination

Microsoft Office

Communication skills

Remote work

Herramientas

Airbase

Paychex

Salesforce

Descripción del empleo

Upshop is a high-growth SaaS company transforming retail operations through automation, data-driven insights, and connected store execution. The Executive Assistant (EA) will provide high-level administrative and operational support to Upshop’s CEO, COO, CFO, and CRO in a remote-first environment.

The EA will anticipate needs, streamline communications, and ensure the executive team operates with maximum efficiency and focus, including managing complex calendars and travel logistics across