Executive Assistant – Remote | Dynamic Small Business Support

Higher Options; Colombia; On-site; COP 45,387,994 - 54,465,592; Full time

Benefits offered by this job

Paid vacation

Holidays

Sick leave

Growth potential

Remote flexibility

Collaborative culture

Job summary

An innovative small business support firm is seeking a proactive Executive Assistant to provide remote executive support. This role involves managing complex schedules, coordinating projects, and facilitating communication between clients and teams. The ideal candidate is tech-savvy, detail-oriented, and thrives in a fast-paced environment. Enjoy the flexibility of remote work while contributing to the success of dynamic clients. With opportunities for growth and a collaborative culture, this position is perfect for someone looking to make a significant impact in their career.

Qualifications

• Proven experience in remote executive support and administrative roles.
• Strong communication skills for managing diverse client interactions.

Responsibilities

• Manage complex schedules and coordinate meetings across time zones.
• Prepare documents and maintain organized digital filing systems.

Skills

Remote Executive Support

Project Coordination

Client Communication

Administrative Excellence

Data Tracking and Reporting

Problem-Solving

Bilingual Communication

Education

2+ years in Administrative or Executive Assistant Role

Tools

Google Suite

Microsoft 360

CRM Systems

Asana

Slack

Job description

Executive Assistant – Remote | Dynamic Small Business Support

Job Title: Executive Assistant – Remote | Dynamic Small Business Support

Location: Fully Remote

Compensation: $1000 - 1200 USD

Higher Options is looking for Executive Assistants to provide remote executive support to various small to medium sized business clients. These clients are passionate about their work and need a reliable, organized, and proactive EA to help drive their businesses forward. If you’re skilled in remote executive support, thrive in fast-paced environments, and love the challenge of wearing multiple hats, we’d love to meet you!

Key Responsibilities:

• Executive Support: Manage complex schedules, coordinate meetings across multiple time zones, and handle travel arrangements with precision to ensure efficient remote executive support.
• Project Coordination: Assist with project timelines, monitor key tasks, and ensure seamless execution of projects and events for clients in a high-growth environment.
• Client and Team Communication: Facilitate communication between executives, clients, and team members, ensuring messages are clear, and deadlines are met in a fast-paced, small business support setting.
• Administrative Excellence: Prepare documents, reports, and presentations; maintain organized digital filing systems; and manage data entry with meticulous attention to detail.
• Data and Reporting: Track metrics, compile performance reports, and create visually engaging presentations to support decision-making.

Who You Are:

• Proactive and Solution-Oriented: You anticipate needs before they arise, tackle challenges head-on with creative solutions, and excel in a remote, high-growth environment where flexibility is key.
• Tech-Savvy: Proficient in Google Suite (Gmail, Google Docs, Google Sheets) or Microsoft 360 and comfortable with CRM systems and collaborative project management and communication tools (like Asana and Slack). You’re also excited to adopt new technologies that support remote executive roles.
• Experienced and Adaptable: With at least 2 years in an administrative or executive assistant role (preferably in a remote executive support capacity or fast-paced small business environment), you’re used to managing multiple tasks and balancing priorities effectively.
• Strong Communicator: Comfortable with high-volume communication, you draft responses on behalf of executives, facilitate team interactions, and ensure clarity across messages in a high-growth small business support context.
• Organized and Detail-Oriented: You thrive on structure, manage your time well, and prioritize tasks to meet deadlines without compromising quality.
• Growth-Oriented and Self-Motivated: Driven by a desire to learn and grow, you’re looking for a role where you can make an impact, support dynamic clients, and contribute to a team’s long-term success.
• Bilingual Advantage: Strong English skills (written and verbal) are essential to support communication with our US-based clients.

Why Join Us?

• Growth Potential: This role offers opportunities for long-term development as we work with diverse clients and projects in a high-growth environment. You’ll be able to grow your skills in a supportive, innovative setting.
• Remote Flexibility: Enjoy the freedom to work from anywhere with a stable internet connection, providing remote executive support to high-growth small business clients. Our clients value results over hours.
• Collaborative Culture: Join a team that values connection, integrity, and a shared commitment to making a positive impact.

Job Terms:

• Full-Time Position: 40 hours/week
• Potential Benefits: Paid vacation, holidays, and sick leave
• Opportunities for Advancement: Grow with these companies and advance in your career
• Contract Type: Obra/Labor (The employee is responsible for their own social security and pension payments)

Next Steps:

We’re excited to learn more about you and see how you might fit into our dynamic team! To move forward, please submit your CV through LinkedIn or email at [e-mail].

Once we receive your application, we’ll take a careful look, and if it’s a match, we’ll be in touch with the next steps in our process. If you complete our process, we can often have interviews set up within a few days. Our goal is to ensure you get placed in a long-term position that you love.