Executive Assistant

Roca Alliances S.A; Medellín; A distancia; COP 60.000.000 - 120.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Private medical insurance

Continuous training

Leading global IT company

Descripción de la vacante

Upshop is a high-growth SaaS company transforming retail operations through automation, data-driven insights, and connected store execution. The Executive Assistant (EA) will provide high-level administrative and operational support to Upshop’s CEO, COO, CFO, and CRO in a remote-first environment.

The EA will anticipate needs, streamline communications, and ensure the executive team operates with maximum efficiency and focus, including managing complex calendars and travel logistics across

Formación

• 7+ years of experience supporting senior executives.
• Proven success managing multiple C-suite leaders.
• Proficiency with Microsoft Office Suite; familiarity with Airbase, Paychex, Salesforce.

Responsabilidades

• Manage complex calendars, coordinate meetings across multiple time zones, and proactively resolve scheduling conflicts.
• Prepare agendas, materials, and follow-ups for internal and external meetings, including internal leadership and Board meetings.
• Handle confidential correspondence, presentations, and documentation with discretion and accuracy.
• Manage travel logistics, including international itineraries, accommodations, and expense reporting.
• Support cross-functional alignment by tracking key deliverables and action items from leadership meetings.
• Serve as the central coordination point between executives, internal teams, and external stakeholders.
• Draft, review, and edit communications, reports, and presentations on behalf of the executive team.
• Assist in preparing quarterly Board materials and company-wide updates.
• Maintain company and executive documents in organized digital filing systems.
• Help organize virtual and in-person leadership offsites, company events, and team recognition activities.
• Foster a culture of responsiveness, professionalism, and confidentiality within the leadership office.

Conocimientos

Executive support

C-suite coordination

Microsoft Office

Communication skills

Remote work

Herramientas

Airbase

Paychex

Salesforce

Descripción del empleo

About Roca Alliances

Roca Alliances is a specialized recruitment firm focused on connecting top-tier talent with leading global technology companies. We partner with innovative organizations worldwide, helping them scale high-performing teams through strategic and tailored recruitment solutions.

About Upshop

Upshop is a high-growth SaaS company transforming retail operations through automation, data-driven insights, and connected store execution. With our unified platform, we empower retailers to simplify operations, reduce waste, and drive profitability across every store.

Role Overview

The Executive Assistant (EA) will provide high-level administrative and operational support to Upshop’s CEO, COO, CFO, and CRO. This role requires exceptional organizational skills, sound judgment, professionalism, and the ability to thrive in a fast-paced, remote-first environment. The EA will serve as a trusted partner—anticipating needs, streamlining communications, and ensuring the executive team operates with maximum efficiency and focus.

Key Responsibilities

• Manage complex calendars, coordinate meetings across multiple time zones, and proactively resolve scheduling conflicts.
• Prepare agendas, materials, and follow-ups for internal and external meetings, including internal leadership and Board meetings.
• Handle confidential correspondence, presentations, and documentation with discretion and accuracy.
• Manage travel logistics, including international itineraries, accommodations, and expense reporting.
• Support cross-functional alignment by tracking key deliverables and action items from leadership meetings.
• Serve as the central coordination point between executives, internal teams, and external stakeholders.
• Draft, review, and edit communications, reports, and presentations on behalf of the executive team.
• Assist in preparing quarterly Board materials and company-wide updates.
• Maintain company and executive documents in organized digital filing systems.
• Help organize virtual and in-person leadership offsites, company events, and team recognition activities.
• Foster a culture of responsiveness, professionalism, and confidentiality within the leadership office.

Qualifications

• 7+ years of experience supporting senior executives (preferably in a fast-paced, SaaS or technology environment).
• Proven success managing multiple C-suite leaders simultaneously.
• Expert proficiency with Microsoft Office Suite; familiarity with tools like Airbase, Paychex, Salesforce is a plus
• Exceptional communication, writing, and organization skills.
• High degree of professionalism, discretion, and judgment.
• Strong attention to detail and the ability to execute with speed and accuracy.
• Experience working remotely with distributed teams.

Benefits

• Competitive salary in Colombian pesos (COP)
• Private medical insurance
• Continuous training and mentoring
• Opportunity to work with a leading global IT company