Remote Executive Assistant - Proactive & Detail-Oriented

Assist World; Colombia; A distancia; COP 27.802.000 - 31.277.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Remote work

Birthday bonus

Testimonial bonus

No tracker

Descripción de la vacante

Assist World is seeking an Executive Assistant to provide high-level administrative and operational support to a busy executive. This remote, part-time role requires ownership, proactive mindset, and meticulous professionalism in communications and documentation.

You will manage emails, drafts, schedules, events, vendor coordination, and use AI tools like Claude, HubSpot, and Google Workspace to streamline workflows.

Formación

• Proven experience as an Executive Assistant or similar role.
• Experience in fast-paced environments with shifting priorities.
• Excellent written and verbal English.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proactive, self-starting approach and ownership of tasks.
• Comfortable handling confidential information and executive communications.

Responsabilidades

• Manage and coordinate administrative tasks on behalf of the executive.
• Review and manage emails, including drafting responses and follow-ups.
• Create email drafts that accurately reflect the executive's tone and communication style.
• Follow up with customers, contacts, and stakeholders to ensure actions are completed.
• Monitor outstanding tasks and remind the executive of anything requiring attention.
• Help coordinate events, invitations, attendees, and customer communications.
• Manage logistics for company events and executive engagements.
• Research and coordinate vendors and suppliers, including promotional merchandise and company swag.
• Place orders and coordinate delivery of materials and supplies.
• Work within HubSpot and other internal systems to self-service administrative requests.
• Maintain accurate records and information across Google Sheets and other Google Workspace tools.
• Support general executive-level administration and ad hoc projects.
• Identify opportunities to improve processes and make the executive's day-to-day workflow more efficient.
• Take ownership of assigned tasks from start to finish, ensuring nothing falls through the cracks.

Conocimientos

Executive support

Email management

Attention to detail

Organizational skills

Proactive/self-starting

Communication

Herramientas

HubSpot

Google Workspace

Google Sheets

Slack

Claude / AI tools

Ramp

Descripción del empleo

Assist World is seeking an Executive Assistant to provide high-level administrative and operational support to a busy executive. This remote, part-time role requires ownership, proactive mindset, and meticulous professionalism in communications and documentation.

You will manage emails, drafts, schedules, events, vendor coordination, and use AI tools like Claude, HubSpot, and Google Workspace to streamline workflows.