Executive Assistant

Sur Global; Bogotá; Híbrido; COP 93.019.000 - 104.181.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Healthcare reimbursement

Device stipend up to $1,500

Holiday/ PTO flexibility

Descripción de la vacante

Sur Global, a fast-growing venture-backed B2B cybersecurity SaaS company, is seeking an Executive Assistant to be the CEO's right hand. You will own the calendar, inbox, and day-to-day operations, enabling the CEO to focus on running the business.

Based in Latin America, you will work with US-based leadership hours, leveraging AI tools to draft communications, build presentations, and coordinate high-priority tasks with discretion and efficiency.

Formación

• Excellent written and spoken English (C1 level or equivalent).
• Prior EA experience supporting a U.S.-based executive.
• Solid mid-level EA experience; not suitable for first-time EAs.
• Hands-on experience with Outlook and calendaring workflows; self-sufficient from day one.
• Comfortable and confident using AI tools in daily work.
• Highly adaptable with ability to switch between unrelated tasks quickly.
• Based in Latin America; able to work East Coast (U.S.) business hours.

Responsabilidades

• Own the CEO's calendar end-to-end and coordinate with internal and external stakeholders.
• Manage a high volume of email, drafting responses for CEO's review.
• Monitor and respond to LinkedIn inbox and investor/prospect outreach.
• Brief the CEO each morning with schedule context for meetings.
• Track commitments and schedule follow-ups to ensure timely actions.
• Run daily syncs with the CEO to review inbox and priorities.
• Use AI tools to speed up tasks like drafting communications and formatting documents.
• Handle sensitive information with discretion and good judgment.
• Assist in assembling polished PowerPoint presentations from dictated content.

Conocimientos

English proficiency

Outlook

AI tools

Herramientas

Outlook

Descripción del empleo

As an Executive Assistant, you will serve as the right hand to the CEO of a fast-growing, venture-backed B2B cybersecurity SaaS company. This is a newly created role, reporting directly to the CEO, built around owning his calendar, inbox, and day-to-day operations so he can stay focused on running the business.

You’ll thrive here if you love fast-paced, non-linear work. The CEO moves quickly between his inbox, Slack, and LinkedIn throughout the day, and is looking for someone who can keep pace, anticipate what he needs next, and use AI tools confidently to work smarter.

Responsibilities

• Own the CEO's calendar end-to-end: schedule and reschedule meetings, coordinate availability with internal and external stakeholders, and proactively resolve conflicts
• Manage a high volume of email, including drafting responses on the CEO's behalf (reviewed together daily at first, with increasing autonomy over time)
• Monitor and manage the CEO's LinkedIn inbox, including responses to inbound investor and prospect outreach
• Brief the CEO each morning on his schedule and the context for each meeting, so he walks in prepared
• Track commitments the CEO makes in passing (e.g., "let's put time on the calendar for that") and follow through on actually scheduling them
• Run a short daily sync with the CEO to review his inbox and priorities, and adapt quickly as he moves between tasks throughout the day
• Use AI tools (e.g., Claude) to speed up day-to-day work: drafting communications, formatting documents, and other repeatable tasks
• Handle sensitive information and situations with discretion and good judgment, including flagging time-sensitive personal messages immediately
• Help assemble PowerPoint presentations from content the CEO dictates, making them polished and presentation-ready

Requirements

• Excellent written and spoken English. C1 level English or equivalent proficiency
• Prior experience as an Executive Assistant supporting a U.S.-based executive
• Solid, mid-level EA experience (this is not a fit for someone transitioning into EA work for the first time)
• Strong, hands-on experience with Outlook and standard EA/calendaring workflows; able to be self-sufficient from day one
• Comfortable and enthusiastic about using AI tools in daily work
• Highly adaptable, with the ability to context-switch quickly between unrelated tasks throughout the day
• Comfortable with direct, no-sugar-coating feedback from leadership
• Based in Latin America, able to work core East Coast (U.S.) business hours

Preferred Qualifications

• Experience supporting cross-functional projects. Comfortable tracking status, following up, and keeping initiatives moving without being asked
• Experience with content or community. Comfortable turning a call transcript or a few bullet points into a polished LinkedIn post using AI tools
• Comfortable drafting personalized outreach or follow-up emails (e.g., after a sales call) using call transcripts and light research
• Experience helping build or polish presentations from dictated content
• Experience working in a startup or fast-growing tech company
• A genuine, long-term interest in growing as an EA, with the ambition to eventually expand scope across the executive team

Benefits

• Compensation: $2,500-$2,800/month (some flexibility for the right candidate)
• Schedule: Monday-Friday, 9-hour shift (approx. 9am-5pm ET, with some flexibility) including a 1-hour lunch
• PTO: Choice of following the U.S. holiday calendar or your home country's calendar
• Health & Equipment: Healthcare reimbursement eligibility after 90 days; a device stipend of up to $1,500, or reimbursement if you use your own equipment
• Only CV's submitted in English will be accepted