Senior Executive Assistant

Y-Axis; Bogotá ciudad; Híbrido; COP 60.000.000 - 95.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Work From Home

Performance Bonus

Descripción de la vacante

VirtueStaff is seeking a high-level Executive Assistant to act as a strategic partner for our client. This role requires proactive thinking, autonomy, and executive presence in client interactions.

You will manage emails, calendars, onboarding, and CRM while leveraging AI tools to stay ahead of schedules. The ideal candidate thrives in a fast-paced environment and will oversee digital content, LMS postings, and project workflows, with strong data tracking and professional communication

Formación

• Proven experience managing executive communications and calendar schedules at a high pace.
• Demonstrated ability to onboard clients and maintain CRM accuracy with high-level sales support.
• Excellent written and verbal communication with professional 'voice' in client interactions.
• Strong analytical skills to track data, manage content, and support projects.

Responsabilidades

• Act as strategic partner handling owner's communications and complex scheduling.
• Lead client onboarding and prepare high-impact meeting presentations.
• Maintain CRM (ActiveCampaign) and manage digital content across LMS and Drive.
• Oversee project workflows in Asana and ensure accurate data tracking.

Conocimientos

Email management

Calendar management

Client onboarding

CRM management

Digital content management

Project workflow management

Critical thinking

AI tool proficiency

Executive presence

Data tracking

Customer service

Professional communication

Herramientas

Asana

ActiveCampaign

Google Drive

Descripción del empleo

Email Management, Calendar Management, Client Onboarding, CRM Management, Digital Content Management, Project Workflow Management, Critical Thinking, AI Tool Proficiency, Executive Presence, Data Tracking, Customer Service, Professional Communication

Staffing and Recruiting

Description

Description VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. You will be the primary gatekeeper for communications, the architect of client onboarding, and the manager of our digital content and sales systems. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.

Proven experience with email and calendar managementManage the owner's email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action itemsLead the onboarding process for new clients and pull together high-impact presentations for meetingsMaintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activitiesManage digital content and ensure all postings into the Learning Management System (LMS) are accurate and timelyManage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track dataProven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environmentExceptional critical thinking skills; must be a proactive and anticipates needs before they are articulatedAdvanced knowledge of ActiveCampaign, Asana, and Google DriveStrong Excel/Sheets knowledge and data exposureHighly proficient in using AI tools to increase efficiency and speedHigh attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactionsWork From HomePerformance Bonus

Responsibilities

Responsibilities The role serves as a strategic partner managing the owner's communications, complex scheduling, and client onboarding processes. Additionally, the assistant oversees digital content, CRM maintenance, and project workflows using tools like Asana and Google Drive.