Executive Assistant (C-Level Support)

Omnicom Global Solutions Colombia; Bogotá ciudad; Presencial; COP 60.000.000 - 100.000.000; Jornada completa

Descripción de la vacante

Omnicom Global Solutions Colombia seeks a highly organized, proactive Executive Assistant to provide high-level support to senior leadership within a fast-paced, global organization. This role requires a trusted partner who can manage complex calendars, coordinate travel, oversee administrative processes, and serve as a key point of coordination across multiple stakeholders.

The ideal candidate thrives in dynamic environments, anticipates needs, exercises sound judgment, and ensures seamless

Formación

• Minimum 5 years supporting senior leaders in fast-paced environments.
• Experience supporting Directors/VPs/C-suite executives.
• Advanced calendar management across time zones.
• Strong travel coordination and expense reporting experience.
• Excellent written and verbal English communication.
• Outstanding organizational, problem-solving, and prioritization skills.

Responsabilidades

• Manage complex executive calendars and scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare expense reports and support expense management processes.
• Organize meetings, leadership reviews, and executive events.
• Prepare presentations, reports, agendas, and meeting materials.
• Track action items and ensure timely follow-up on priorities.
• Handle confidential information with discretion.
• Support communication across internal and external stakeholders.
• Provide administrative and operational support to senior leaders.
• Identify opportunities to improve processes and efficiency.

Conocimientos

Executive support

Calendar management

Travel coordination

Expense reporting

English communication

Organizational skills

Multi-time zone coordination

MS Office Suite

Herramientas

Microsoft Office Suite

Outlook

Teams

Descripción del empleo

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level support to senior leadership within a fast-paced, global organization.

This role requires a trusted partner who can manage complex calendars, coordinate travel, oversee administrative processes, and serve as a key point of coordination across multiple stakeholders. The ideal candidate thrives in dynamic environments, anticipates needs, exercises sound judgment, and ensures seamless day-to-day operations.

Key Responsibilities

• Manage complex executive calendars and scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Prepare expense reports and support expense management processes.
• Organize meetings, leadership reviews, and executive events.
• Prepare presentations, reports, agendas, and meeting materials.
• Track action items and ensure timely follow-up on priorities and commitments.
• Manage confidential information with discretion and professionalism.
• Support communication and coordination across internal and external stakeholders.
• Provide administrative and operational support to senior leaders and leadership teams.
• Identify opportunities to improve processes, organization, and efficiency.

Qualifications

• 5+ years of experience supporting senior leaders as an Executive Assistant, Executive Administrative Assistant, or similar role.
• Experience supporting Director, VP, C-Suite, Managing Director, CEO, or other senior leadership stakeholders.
• Advanced calendar management experience.
• Strong experience coordinating domestic and international travel.
• Experience managing expense reports and administrative processes.
• Strong written and verbal communication skills in English.
• Excellent organizational, problem-solving, and prioritization skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and collaboration tools.

Preferred Qualifications

• Experience supporting leaders within advertising, media, communications, marketing, consulting, or other professional services environments.
• Experience working in multinational or global organizations.
• Familiarity with expense management tools such as Concur.
• Experience coordinating across regional or international teams.

What We're Looking For

• Highly proactive and resourceful.
• Strong attention to detail.
• Ability to anticipate needs before they arise.
• Professional, adaptable, and solutions-oriented mindset.
• Comfortable working with senior executives and handling confidential information.