Executive Assistant / Virtual Assistant

VirtueStaff LLC; Bogotá ciudad; Presencial; COP 66.960.000 - 111.600.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Work From Home

Performance Bonus

Descripción de la vacante

VirtueStaff is seeking a high-level Executive Assistant to act as a strategic partner to our client. This proactive role manages emails, calendar, Zoom, CRM, and project workflows with autonomy.

You will work from home, leverage AI tools to speed tasks, prepare high-impact presentations, and ensure seamless client interactions. A strong, proactive mindset and executive presence are essential for success.

Formación

• Proven experience as an Executive Assistant for a business owner in a fast-paced setting.
• Exceptional critical thinking; anticipate needs before they are stated.
• Advanced knowledge of ActiveCampaign, Asana, and Google Drive.
• Strong Excel/Sheets skills with data handling exposure.
• Fluent use of AI tools to boost efficiency and speed.

Responsabilidades

• Proven experience with email and calendar management.
• Manage owner's email and LinkedIn, and interact with clients with high-level service.
• Oversee a complex calendar, manage Zoom calls, and capture actionable notes.
• Lead onboarding for new clients and assemble high-impact presentations.
• Maintain CRM (ActiveCampaign) with contacts and sales admin tasks.
• Manage file structures in Google Drive and track data in Asana.

Conocimientos

Email management

Calendar management

Executive presence

Proactive thinking

Client-facing

AI tools usage

Zoom management

Notes & action items

Herramientas

ActiveCampaign

Asana

Google Drive

Excel/Sheets

Descripción del empleo

VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.

Responsibilities

• Proven experience with email and calendar management
• Manage the owner's email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".
• Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
• Lead the onboarding process for new clients and pull together high-impact presentations for meetings
• Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
• Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

Requirements

• Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment
• Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
• Advanced knowledge of ActiveCampaign, Asana, and Google Drive
• Strong Excel/Sheets knowledge and data exposure
• Highly proficient in using AI tools to increase efficiency and speed
• High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions
• Work From Home
• Performance Bonus