Administrative Assistant

Jobtailor; Bogotá; Presencial; COP 66.960.000 - 111.600.000; Jornada completa

Descripción de la vacante

Veho is seeking an experienced Executive Assistant to support the C-suite in a fast-paced, high-growth environment in Bogotá. You will manage calendars, arrange complex travel, prepare documents, and ensure executives are prepared for meetings with briefing materials.

The role requires exceptional organizational and communication skills, discreet handling of confidential information, and a proactive approach to improving processes with AI tools. 18+ years old required.

Formación

• 5+ years of experience in an executive assistant or similar role, supporting C-level executives in fast-paced environments.
• Experience in a start-up, high-growth, or entrepreneurial organization is highly desirable.
• Proven track record of managing complex calendars, travel arrangements, and multiple priorities.
• Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
• Outstanding written and verbal communication skills, including professional email and report writing.
• Adept at problem-solving and decision-making, with a proactive and resourceful approach.
• Strong attention to detail, ensuring accuracy in all tasks and materials.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Proficiency in Google Suite and other relevant communication tools.
• Proficiency using AI tools and a willingness to explore new technologies to enhance productivity.
• Must be at least 18 years of age.

Responsabilidades

• Serve as the right hand to the executive team and play a pivotal role in Veho's success
• Manage the Executive Team's calendar, scheduling meetings, appointments, and events to optimize time management
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries
• Prepare and edit correspondence, reports, presentations, and other documents
• Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company
• Be available outside of standard hours to address urgent matters as needed
• Screen and prioritize emails and inquiries for the Executive Team, ensuring timely responses, potentially leveraging AI for filtering and initial drafts
• Represent the Executive Team in professional communications when required
• Organize board meetings, leadership team meetings, and offsite events, including agenda preparation and minute-taking when needed
• Ensure the Executive Team is prepared for meetings with briefing materials and necessary documentation
• Provide occasional personal support to the Executive Team, such as managing personal appointments or errands
• Improve processes and maximize productivity through the use of AI

Conocimientos

Calendar Management

Travel Coordination

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Discretion

Problem-Solving

Proactive Approach

Confidentiality

Herramientas

Google Suite

AI Tools

Communication Tools

Descripción del empleo

• Serve as the right hand to the executive team and play a pivotal role in Veho's success
• Manage the Executive Team's calendar, scheduling meetings, appointments, and events to optimize time management
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries
• Prepare and edit correspondence, reports, presentations, and other documents
• Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company
• Be available outside of standard hours to address urgent matters as needed
• Screen and prioritize emails and inquiries for the Executive Team, ensuring timely responses, potentially leveraging AI for filtering and initial drafts
• Represent the Executive Team in professional communications when required
• Organize board meetings, leadership team meetings, and offsite events, including agenda preparation and minute-taking when needed
• Ensure the Executive Team is prepared for meetings with briefing materials and necessary documentation
• Provide occasional personal support to the Executive Team, such as managing personal appointments or errands
• Improve processes and maximize productivity through the use of AI

Requirements

• 5+ years of experience in an executive assistant or similar role, supporting C-level executives in fast-paced environments
• Experience in a start-up, high-growth, or entrepreneurial organization is highly desirable
• Proven track record of managing complex calendars, travel arrangements, and multiple priorities
• Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively
• Outstanding written and verbal communication skills, including professional email and report writing
• Adept at problem-solving and decision-making, with a proactive and resourceful approach
• Strong attention to detail, ensuring accuracy in all tasks and materials
• Demonstrated ability to handle confidential information with integrity and discretion
• Proficiency in Google Suite and other relevant communication tools
• Proficiency using AI tools and a willingness to explore new technologies to enhance productivity
• Must be at least 18 years of age

Core Competencies

Demonstrates expertise in managing complex calendars, travel arrangements, and prioritizing multiple tasks in a fast-paced environment. Proficient in utilizing AI tools and Google Suite to enhance productivity and streamline communication.

Highest-signal resume keywords

• Executive Support Experience
• Calendar Management
• Travel Coordination
• Organizational Skills
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Travel Coordination
• Report Writing
• Email Communication
• Document Preparation

Soft Skills

• Problem-Solving
• Time Management
• Attention to Detail
• Proactive Approach
• Discretion

Industry Keywords

• Executive Assistant
• C-Level Support
• Start-Up Experience
• High-Growth Environment

Tools & Technologies

• Google Suite
• AI Tools
• Communication Tools