Remote Executive Assistant to CEO | Multi-Company Support

Collective Residential; Colombia; Remote; COP 89,469,000 - 107,363,000; Full time

Benefits offered by this job

Remote work

Job summary

Collective Residential is seeking a seasoned Virtual Executive Assistant to serve as the CEO’s right hand. You will manage complex calendars, coordinate international travel, and support day-to-day priorities across multiple companies while maintaining strict confidentiality and discretion.

This remote, EST-hours role requires fluent English, superb written and verbal communication, and a proactive, highly organized mindset.

Qualifications

• 5+ years as an Executive Assistant, with 2+ years supporting C-level executives.
• Fluent English with excellent written and verbal communication.
• Proactive, detail-oriented, and highly organized with strong problem-solving.
• Comfortable using AI tools to boost productivity and manage confidential information.
• Ability to work EST hours and handle urgent needs outside standard hours.

Responsibilities

• Manage complex scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Assist with leadership and board-related events and projects.
• Provide email management, document prep, and follow-ups.
• Maintain confidentiality of sensitive information.
• Liaise with internal and external stakeholders.
• Adapt across multiple company priorities and changing needs.
• Support personal travel and errands as needed.
• Be available for evenings or weekends as required.
• Leverage AI tools to improve workflows.

Skills

Executive support

C-level support

Fluent English

Communication skills

Organizational skills

Proactivity

Tech savvy

Discretion

Time management

Ambiguity handling

Tools

AI tools

Calendar software

Travel booking tools

Job description

Collective Residential is seeking a seasoned Virtual Executive Assistant to serve as the CEO’s right hand. You will manage complex calendars, coordinate international travel, and support day-to-day priorities across multiple companies while maintaining strict confidentiality and discretion.

This remote, EST-hours role requires fluent English, superb written and verbal communication, and a proactive, highly organized mindset.