Remote Executive Assistant & Growth Marketing Coordinator

Ottomatik.io; Medellín; Presencial; COP 48.000.000 - 72.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Fully remote position

Direct exposure to executive leaderhs%

Long-term growth opportunities

Descripción de la vacante

Ottomatik.io is seeking an Executive Assistant & Marketing/Sales Coordinator to support executive leadership, manage CRM (HubSpot), and drive marketing and sales operations in a fully remote role.

You will coordinate calendars, projects, and communications, ensuring processes run smoothly while maintaining CRM accuracy and reporting. This role suits organized, proactive professionals with strong English and independent work habits.

Formación

• 3+ years of experience supporting executives, leadership teams, or client-facing operations.
• Demonstrated experience using HubSpot CRM.
• Excellent written and verbal English communication skills.
• Strong organizational, multitasking, and time management abilities.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Experience managing multiple priorities in a fast-paced environment.
• Ability to work independently in a fully remote setting.

Responsabilidades

• Manage executive calendars, scheduling, and meeting coordination.
• Prepare meeting agendas and document action items.
• Track assignments, deadlines, and follow-ups to ensure priorities remain on schedule.
• Draft professional emails, presentations, and executive documents.
• Maintain organized digital filing systems and company documentation.
• Provide daily administrative support to executive leadership and assist in prioritizing projects.
• Coordinate internal and external projects across multiple stakeholders.
• Monitor project timelines and ensure accountability for deliverables.
• Track project progress and proactively communicate status updates.
• Coordinate with external vendors and service providers as needed.
• Help ensure projects are completed accurately and on time.
• Maintain accurate and up-to-date records in HubSpot CRM.
• Track sales pipeline activity and marketing engagement metrics.
• Generate CRM reports to provide leadership with visibility into sales performance.
• Maintain CRM data integrity and ensure follow-up workflows remain current.
• Support pipeline management and sales operations.
• Support LinkedIn activity and engagement initiatives.
• Track marketing campaigns and outreach efforts.
• Organize marketing materials and digital assets.
• Coordinate marketing projects while ensuring deadlines are met.
• Assist leadership with marketing and communication initiatives.

Conocimientos

Executive support experience

HubSpot CRM

English communication

Organizational skills

Multitasking

Time management

Remote work

Herramientas

HubSpot CRM

Microsoft Office

Descripción del empleo

Ottomatik.io is seeking an Executive Assistant & Marketing/Sales Coordinator to support executive leadership, manage CRM (HubSpot), and drive marketing and sales operations in a fully remote role.

You will coordinate calendars, projects, and communications, ensuring processes run smoothly while maintaining CRM accuracy and reporting. This role suits organized, proactive professionals with strong English and independent work habits.