Remote Accounts Payable Specialist (Vacation Rentals)

Stayd LLC; Medellín; Remote; COP 57,290,000 - 82,752,000; Full time

Job summary

Stayd Collective is seeking an Accounts Payable Accountant to manage the payables cycle from invoice intake through payment and reconciliation. You will handle every vendor bill across our portfolio, ensuring accurate coding for owner statements and P&Ls.

You’ll work daily in Guesty and QuickBooks Online alongside the Accounting Manager, maintaining vendor records and ensuring all financial activity is properly documented, reconciled, and audit-ready.

Qualifications

• Excellent written and verbal English communication skills.
• Bachelor's degree in Accounting, Finance, or a related field.
• 3+ years of accounting experience, with 5+ years preferred, working with a U.S., Canadian, Australian, or UK-based employer.
• 2+ years of property management or vacation rental accounting experience.
• Strong proficiency in QuickBooks Online.
• Demonstrated experience handling high-volume Accounts Payable.
• Ability to work some hours aligned with the Eastern Time Zone (U.S. Eastern time (ET)) and occasional weekends.
• Full-time availability of 40–45 hours per week.

Responsibilities

• Process daily vendor Accounts Payable transactions through Guesty.
• Post reimbursable operating expenses in QuickBooks Online.
• Accurately code invoices to the correct property, entity, and expense account, including cleaning, maintenance, utilities, HOA and resort fees, supplies, and other operating expenses.
• Distinguish owner-billable expenses from company costs to ensure accurate owner chargebacks at the source.
• Manage the A/P inbox and ensure invoices move efficiently through review and approval.
• Prepare and process payment runs.
• Complete monthly vendor reconciliations and work directly with vendors to resolve discrepancies.
• Onboard new vendors and collect and maintain required W-9 documentation.
• Prepare annual 1099 filings.
• Reconcile company credit card and expense activity, following up on missing receipts and incorrect or incomplete coding.
• Prepare draft bank reconciliations.
• Prepare A/P accruals and support the month-end close process.
• Support annual audits and financial reporting.
• Maintain accurate, organized, and up-to-date financial and vendor records.

Skills

English communication

Attention to detail

Vendor management

Invoice processing

High-volume AP

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks Online

Guesty

Notion

Slack

Job description

Stayd Collective is seeking an Accounts Payable Accountant to manage the payables cycle from invoice intake through payment and reconciliation. You will handle every vendor bill across our portfolio, ensuring accurate coding for owner statements and P&Ls.

You’ll work daily in Guesty and QuickBooks Online alongside the Accounting Manager, maintaining vendor records and ensuring all financial activity is properly documented, reconciled, and audit-ready.