Executive Assistant (Latin America)

Wing Assistant; Bogotá; On-site; COP 47,504,198 - 71,474,206; Full time

Benefits offered by this job

Performance incentives

Job security and stability

Paid training

Inclusive culture

Opportunities for career growth

Job summary

A leading remote service company is seeking an Executive Assistant to support C-level executives. This role involves managing schedules, preparing reports, and coordinating communications while working remotely. Ideal candidates should have strong organizational and communication skills, alongside a minimum of 3 years of experience in a similar role. Opportunities for growth and a supportive team environment await the right candidate.

Qualifications

• 3+ years of experience as an Executive Assistant to C-levels.
• Excellent English communication skills, both written and verbal.
• Familiarity with current technologies, cloud services, and VoIP.

Responsibilities

• Create invoices, track payments, and record expenses.
• Prepare reports and research trends.
• Coordinate team calendars and organize company data.

Skills

Excellent communication skills

Organizational skills

Tech-savvy

Proactive attitude

Education

Bachelor's degree or certificate course

Tools

MS Office

Google Calendar

Job description

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

We’re looking for an Executive Assistant to start immediately!

Duties and Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings.
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data & other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary Package per month:

• Entry Level (1-3 years of experience): Up to $1,090
• Intermediate Level (3-5 years of experience): Up to $1,260
• Expert Level (5+ years of experience): Up to $1,640