Executive Assistant (Remote USD)

Vintti; Colombia; A distancia; COP 64.936.576 - 82.252.996; Jornada completa

Descripción de la vacante

A fast-growing company based in New York is seeking an Executive Assistant to support the CEO. This remote position is perfect for candidates in Latin America, requiring 3-5 years of experience and a proactive approach to managing schedules and communications. Ideal candidates will be tech-savvy and organized, thriving in dynamic environments. Competitive salary offered.

Formación

• 3-5+ years experience as an Executive Assistant, preferably supporting C-levels.
• Outstanding organization and prioritization skills.
• Discretion, professionalism, and impeccable attention to detail.

Responsabilidades

• Protect and optimize the CEO’s time — schedule and coordinate meetings.
• Manage email correspondence and keep inboxes running smoothly.
• Anticipate needs and handle logistics for daily operations.

Conocimientos

Calendar Management

Inbox Management

Drafting & Writing

Operational Support

Organization & Documentation

Problem-solving mindset

Tech-savvy

Herramientas

Google Suite

Notion

Slack

CRM systems (e.g., Salesforce)

Descripción del empleo

Overview

Human Resources Operations and Talent Analyst at Vintti 🚀 | The bridge that makes hiring in LATAM simple for U.S. companies 🌎 | Bachelor’s in…

Schedule: Full-time | Remote | Alignment with EST (New York)

Salary Range: USD 1500-1900

About the Role

We’re looking for an exceptional Executive Assistant to support the CEO of a fast-growing company based in New York.

This is a key role for someone who thrives in dynamic environments, loves bringing structure to chaos, and knows how to make a leadership team run smoothly.

If you’re based in Latin America, this is the perfect opportunity to work closely with global leadership in a similar time zone.

What You’ll Do

• Calendar Management: Protect and optimize the CEO’s time — schedule, prioritize, and coordinate meetings with precision.
• Inbox & Communication: Manage email correspondence, respond on behalf of leadership, and keep inboxes running like clockwork.
• Drafting & Writing: Craft professional, on-brand messages, emails, and documents.
• Operational Support: Anticipate needs, handle logistics, and ensure daily operations run seamlessly.
• Meeting Prep & Follow-up: Create agendas, prep briefing docs, and handle action items post-meeting.
• Organization & Documentation: Maintain key files and databases across Google Drive, Notion, and other team tools.
• Experience: 3–5+ years of experience as an Executive Assistant (preferably supporting Founders or C-levels).
• Outstanding organization and prioritization skills — you keep chaos in check.
• Problem-solving mindset with a calm approach to time-sensitive challenges.
• Tech-savvy with Google Suite, Notion, Slack, and cloud-based tools.
• Discretion, professionalism, and impeccable attention to detail.

Nice to Have

• Experience in B2B SaaS startups.
• Willingness to travel occasionally to NYC.
• Familiarity with CRM systems (e.g., Salesforce).

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative and Finance

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