Executive Assistant to Chief Executive Officer

Virtual Talent Latam; Colombia; A distancia; COP 15.000.000 - 25.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

100% remote work

Career development plans

Access to training and tools

Vacation benefits after 1 year

Annual salary adjustment

Descripción de la vacante

A recruitment company is seeking a proactive Executive Assistant to support the CEO. This fully remote role requires experience in calendar management, reporting, and CRM tools, along with excellent English skills. The position offers full-time hours and opportunities for career development in a dynamic work environment.

Formación

• Minimum 2 years’ experience as an Executive or Administrative Assistant supporting a CEO.
• Fluent in English (C1+), both spoken and written.
• Proven experience with calendar management and reporting.

Responsabilidades

• Provide high-level administrative support to the CEO.
• Manage and organize executive calendars and schedule meetings.
• Prepare internal and client-facing reports.

Conocimientos

Organization

Communication

Multitasking

Problem Solving

Herramientas

Google Workspace

CRM Tools

Slack

Notion or ClickUp

Descripción del empleo

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

We are a recruitment company that helps U.S.-based businesses grow by connecting them with top-tier virtual assistants and remote professionals from Latin America. We are committed to building reliable, long-term remote teams for our clients while creating amazing career opportunities across LATAM.

We are currently hiring a highly organized, proactive Executive Assistant to directly support our CEO and collaborate with our Operations and HR teams. If you're passionate about keeping things (and people) on track, love solving problems quickly, and thrive in a fast-paced environment — this role is for you.

Key Responsibilities

• Provide high-level administrative support to the CEO.
• Manage and organize executive calendars, schedule meetings, and ensure timely follow-ups
• Prepare internal and client-facing reports.
• Track and manage KPIs, SOPs, and other performance metrics
• Coordinate communications across internal teams and external stakeholders
• Support internal recruitment and onboarding processes when needed
• Follow up with leads and clients via email and phone
• Use tools such as Slack, HubSpot, Zoho CRM, and Google Workspace to streamline tasks.

Who You’ll Work With

• You will report directly to the CEO
• You’ll collaborate closely with:
• Operations team (for reporting and project updates)
• HR/Recruiting (for onboarding coordination)
• Marketing and Sales (for client follow-ups)

Tools You’ll Use

• Slack – team communication
• Google Workspace – docs, sheets, calendar management
• HubSpot / Zoho CRM – lead tracking and client interactions
• Notion or ClickUp – SOP and task tracking
• Zoom / Google Meet – meetings and calls

Requirements

• Minimum 2 years’ experience in a similar Executive or Administrative Assistant role supporting a CEO or executive-level leader
• Fluent English skills (C1+) – both spoken and written
• Solid experience with calendar management, reporting, and CRM tools
• Strong skills in organizing SOPs and tracking KPIs
• Highly proactive, detail-oriented, and excellent at multitasking
• Must have a reliable internet connection and access to a quiet, distraction-free workspace

Schedule & Compensation

• Full-time: 40 hours/week
• Schedule: Monday to Friday, 8:30 AM – 5:30 PM

What We Offer

• 100% remote work from anywhere in Latin America
• Career development plans and team support
• Access to training and tools
• Improve your English skills through real-world business communication
• Vacation benefits after 1 year of continuous employment
• Annual salary adjustment to stay competitive

How to Apply

• Your CV in English - spanish Cvs will automatically be declined
• Audio no longer than 3 minutes introducing yourself and explaining why you’re a great fit for the role. You can use vocaroo.com
• Deadline to apply: June 3rd, 2025

We look forward to meeting you!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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