Executive Administrative Assistant (100 Remote)

Valatam; Colombia; A distancia; COP 28.744.806 - 30.113.606; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Ongoing pay increments

Discretionary client bonuses

Monthly stipend for medical insurance

Descripción de la vacante

A remote team-building company is seeking an Entry Level Executive Assistant to manage calendars, schedule appointments, and coordinate travel for executives. Candidates must be fluent in English (C1/C2) and have experience supporting C-level executives. Benefits include paid time off and ongoing pay increments.

Formación

• 1 to 5 years of experience as an executive or personal assistant for C-level executives.
• Stable internet with at least 10 Mbps download and 2 Mbps upload speed.
• A laptop with sufficient specifications and backup work location.

Responsabilidades

• Manage busy calendars and schedule appointments for executives.
• Coordinate travel arrangements including flights and accommodations.
• Prepare meeting agendas and take minutes.

Conocimientos

Fluent English (C1/C2)

Google Workspace proficiency

Microsoft Office Suite proficiency

Excellent organizational skills

Educación

Bachelor's or Associate's degree in Business Administration

Herramientas

Google Workspace

Microsoft Office Suite

Descripción del empleo

Location and Availability

People residing in Venezuela, Colombia, Argentina, Ecuador, Peru, Nicaragua. Must work from these countries during the first four months of employment. All applicants must be available to work from the listed countries with no travel commitments.

Work Schedule

Monday-Friday, 9 am - 5 pm EST.

Language

Fluent written and spoken English (C1/C2). Only resumes in English will be considered.

About Us

At Valatam, we are passionate about building extraordinary remote teams in Latin America for growth‑minded businesses across various industries in the US. Our values drive everything we do, ensuring that we deliver exceptional service to our clients and create a supportive and dynamic work environment for our team members.

• ACTION – You have an action bias. You get things done, fast.
• CARE – You take pleasure in helping others and doing things the right way.
• OUTSTANDING – You have the highest standards and run things like a well‑oiled machine.
• DEPENDABLE – If someone asks you to do something, they KNOW it will get done.
• ENERGY – You bring a positive, enthusiastic, can‑do attitude to work every day.

The Role

• Manage busy calendars and schedule appointments for executives.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Email and phone call management and personal assistance duties.
• Compile and distribute reports, presentations, and other documentation as needed.
• Act as a liaison between the executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Assist in planning and organizing company events and meetings.
• Other related tasks as required by the specific client and JD.

Requirements

• Bachelor's or Associate's degree in Business Administration or any related field is preferred.
• C1/C2 English writing and speaking skills.
• 1 to 5 years of proven experience as an executive or personal assistant for C‑level executives, VPs, or Directors.
• Strong proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational skills and ability to prioritize tasks effectively.
• A quiet home office with a desk and office chair.
• Stable internet with at least 10 Mbps download and 2 Mbps upload speed.
• A laptop/desktop with 8 GB RAM, a 1.6 GHz processor, and 50 GB free hard‑drive space, a headset, and a smartphone.
• Backup work location in case of power or internet failure; secondary backup Internet option (mobile hotspot, etc.).

Benefits

• Starting payment rate: $4/hr (approx $672‑704/month).
• Ongoing pay increments at each work anniversary.
• Discretionary client bonuses (over 80% of our clients award significant end‑of‑year bonuses to their team members).
• 7 US federal holidays as paid time off.
• 4 days paid time off (most clients provide more).
• Monthly stipend for medical insurance (after an induction period).
• Birthday/Anniversary bonuses.
• Gym/Wellness allowance.
• Unlimited online fitness classes with our online personal training partner.
• Invitations to annual Christmas parties and other in‑person or online gatherings.

Important

During the first four months of employment, candidates must be available to work from the listed countries without any travel commitments. If you have a trip already planned within the next four months, please apply after returning.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

Industries

• Non‑profit Organizations and Primary and Secondary Education