Executive Assistant

Venaro; Bogotá ciudad; Remote; COP 44,640,000 - 50,220,000; Full time

Job summary

Venaro seeks a highly organized Executive Assistant to support leadership with daily administrative, operational, and financial tasks in a fully remote setting for Colombia. The role requires managing priorities, coordinating projects, maintaining records, and communicating professionally in English.

The ideal candidate is tech-savvy, resourceful, and comfortable handling confidential information in a fast-paced remote environment, while supporting executives with diverse administrative duties.

Qualifications

• Minimum 3 years of professional experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
• Experience with QuickBooks Online (QBO) and basic bookkeeping.
• Strong English communication skills (written and verbal).
• College or university degree.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities with minimal supervision.
• High attention to detail and problem-solving skills.
• Professionalism, discretion, and ability to handle confidential information.

Responsibilities

• Manage executive email inboxes and prioritize communications.
• Coordinate and maintain daily calendars, appointments, and schedules.
• Track task lists, deadlines, and follow up on outstanding action items.
• Assist with project coordination and progress tracking.
• Organize monthly management meetings, including agendas, meeting notes, and follow-ups.
• Prepare and maintain monthly reports.
• Manage personal appointments and scheduling as needed.
• Record bookkeeping transactions using QuickBooks Online (QBO).
• Perform credit card reconciliations and maintain accurate financial records.
• Take detailed meeting notes and distribute action items.
• Research, evaluate, and coordinate with new vendors and suppliers.
• Develop, document, and improve internal procedures and policies.
• Support executives with additional administrative and operational tasks as assigned.

Skills

English communication

Organization & time mgmt

Discretion & professionalism

Education

College/university degree

Tools

QuickBooks Online

Job description

About Us:

Venaro connects Colombian talent with international companies looking for skilled professionals. We help organizations build efficient remote teams while enabling professionals to access global opportunities, providing full support throughout hiring, onboarding, employment management, and local assistance. We combine technology, proximity, and human talent to create partnerships that drive growth and productivity on both sides.

Location: Remote - Colombia

Environment: Colombian and International Teams

Language: English – Advanced

Schedule: Monday - Friday 8:00 am - 4:00 pm CST / Full-time

Salary: $4,000,000 - $4,500,000 COP

Role Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support leadership with daily administrative, operational, and financial tasks. This role requires someone who can effectively manage priorities, coordinate projects, maintain accurate records, and communicate professionally in English. The ideal candidate is tech-savvy, resourceful, and comfortable working in a fast-paced remote environment while handling confidential information with discretion.

Responsibilities:

• Manage executive email inboxes and prioritize communications.
• Coordinate and maintain daily calendars, appointments, and schedules.
• Track task lists, deadlines, and follow up on outstanding action items.
• Assist with project coordination and progress tracking.
• Organize monthly management meetings, including agendas, meeting notes, and follow-ups.
• Prepare and maintain monthly reports.
• Manage personal appointments and scheduling as needed.
• Record bookkeeping transactions using QuickBooks Online (QBO).
• Perform credit card reconciliations and maintain accurate financial records.
• Take detailed meeting notes and distribute action items.
• Research, evaluate, and coordinate with new vendors and suppliers.
• Develop, document, and improve internal procedures and policies.
• Support executives with additional administrative and operational tasks as assigned.

Qualifications:

• Minimum 3 years of professional experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
• Experience with QuickBooks Online (QBO) and basic bookkeeping.
• Strong English communication skills (written and verbal).
• College or university degree.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities with minimal supervision.
• High attention to detail and problem-solving skills.
• Professionalism, discretion, and ability to handle confidential information.