Executive Assistant

Salas Staffing; Colombia; On-site; COP 63,115,032 - 105,191,720; Full time

Benefits offered by this job

Stable, full-time position

Growth opportunity

Exposure to global business operations

Job summary

A staffing and recruiting firm in Colombia seeks a bilingual Executive Assistant to support an entrepreneur's daily tasks. The ideal candidate will manage calendars, handle logistics in both English and Spanish, and maintain confidentiality. Responsibilities include organizing communications, scheduling appointments, and coordinating travel. Candidates should have prior experience in administrative roles and be comfortable working online. This full-time position offers predictable hours and the opportunity for professional growth.

Qualifications

• Fluent in Spanish and English (written and spoken).
• Prior experience as an Executive Assistant, Personal Assistant, or similar role.
• Very organized and detail-oriented.

Responsibilities

• Manage day-to-day organization and logistics for the entrepreneur.
• Handle scheduling and calendar management in both languages.
• Coordinate travel and ensure details are organized.

Skills

Bilingual in Spanish and English

Organizational skills

Attention to detail

Proactive

Confidentiality

Experience with online tools

Tools

Google Workspace

Slack

Trello

Zoom

WhatsApp

Job description

Join to apply for the Executive Assistant role at Salas Staffing

Executive Assistant (Bilingual EN/ES) – Colombia-based

Full-time | Monday–Friday, 10:00 a.m. – 7:00 p.m. (Colombia time)

I’m an American entrepreneur who lives in Colombia about six months a year and runs an international remote business (Salas Staffing). I’m looking for a hands‑on Executive Assistant based in Colombia who can help me stay organized, on time, and focused on high‑value work.

This role is for someone who is fluent in Spanish and English, extremely organized, and comfortable handling both business and personal logistics.

About the Role

You will work directly with me as my Executive Assistant, helping manage my day‑to‑day life and business operations, including:

• Organize and prioritize my inbox
• Draft simple replies and flag important messages
• Keep me focused on what really matters
• Calendar & appointments (Spanish + English)
• Schedule and confirm meetings with clients, partners, and my internal team
• Book and manage appointments in Spanish (doctors, banks, local services, etc.)
• Protect my time and avoid double bookings
• Travel & logistics
• Research and book flights, hotels, and ground transport (mostly U.S.–Latam–Europe routes)
• Plan trips inside Colombia when I’m there
• Keep all travel details organized and up to date
• General executive support
• Take notes in meetings when needed
• Help follow up on tasks, reminders, and small projects
• Coordinate with my global remote team when necessary

This is a full-time, long‑term role working Monday–Friday, 10:00 a.m. – 7:00 p.m. (Colombia time).

Qualifications

• You are fluent in Spanish and English (written and spoken)
• You have prior experience as an Executive Assistant, Personal Assistant, or similar role
• You are very organized, detail‑oriented, and good at follow‑through
• You’re comfortable working mostly online (email, chat, calls, video)
• You can handle private / sensitive information with full confidentiality
• You’re proactive: you see what needs to be done and do it without being asked each time
• Have experience supporting entrepreneurs, founders, or executives
• Have worked with international clients or remote teams
• Are familiar with tools like Google Workspace, Slack, Trello, Zoom, WhatsApp, etc.

What You’ll Get

• Work directly with a founder who operates internationally
• A chance to grow into a key, trusted role over time
• A stable, full-time position with predictable hours
• Exposure to how global remote businesses are built and run

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Staffing and Recruiting