Executive Assistant

Digital Executive; Colombia; Presencial; COP 190.204.000 - 269.456.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Fully remote

Descripción de la vacante

Digital Executive is seeking a full-time Executive Assistant to support a fast-paced executive with a broad range of business and administrative responsibilities. You will manage scheduling, inboxes, travel logistics, and ongoing priorities to help the executive focus on high-impact decisions.

The ideal candidate is proactive, detail-oriented, comfortable juggling multiple projects across time zones, fluent in English, and capable of using tools like Asana, ClickUp, or Notion to track tasks and

Formación

• 2+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant.
• Strong written and verbal English communication skills.
• Proven experience managing calendars, inboxes, and complex schedules.
• Highly organized, detail-oriented, and proactive with follow-through.
• Tech-savvy and quick to learn new software tools.
• Able to work independently and adapt to shifting priorities.
• Must own and be able to use a working computer with high-speed internet.
• Must be ENGLISH-SPEAKING.

Responsabilidades

• Manage the executive’s calendar and schedule across time zones, ensuring meetings are properly prioritized and prepared for.
• Monitor and organize the executive’s inbox daily, flagging priorities, drafting replies, and maintaining clear communication systems.
• Coordinate travel logistics, including flights, accommodations, and itineraries.
• Track tasks and projects using internal tools (e.g., Asana, ClickUp, or Notion) to ensure deadlines are met.
• Serve as the executive’s right hand, anticipating needs and resolving issues before they arise.
• Conduct light research, compile notes, and summarize key points for decision-making.
• Draft and proofread correspondence, reports, and presentations.
• Manage recurring tasks such as expense tracking, invoicing, and vendor coordination.
• Maintain confidentiality and exercise discretion with sensitive business and personal information.
• Create systems and documentation to streamline workflows and improve communication efficiency.

Conocimientos

Executive assistant experience

Calendar management

Email management

Time zone coordination

Herramientas

Asana

ClickUp

Notion

Descripción del empleo

We’re hiring a full-time Executive Assistant to support a fast-paced executive with a wide range of business and administrative responsibilities. This role blends high-level organization, communication, and project coordination. You’ll manage scheduling, inboxes, travel logistics, and ongoing priorities, ensuring the executive can focus on high-impact decisions. The ideal candidate is proactive, detail-obsessed, and comfortable juggling multiple projects across time zones. Full-time. Fully remote. Must be ENGLISH-SPEAKING.

Hours: 9am-5pm CST.

Key Responsibilities:

• Manage the executive’s calendar and schedule across time zones, ensuring meetings are properly prioritized and prepared for.
• Monitor and organize the executive’s inbox daily, flagging priorities, drafting replies, and maintaining clear communication systems.
• Coordinate travel logistics, including flights, accommodations, and itineraries.
• Track tasks and projects using internal tools (e.g., Asana, ClickUp, or Notion) to ensure deadlines are met.
• Serve as the executive’s right hand, anticipating needs and resolving issues before they arise.
• Conduct light research, compile notes, and summarize key points for decision-making.
• Draft and proofread correspondence, reports, and presentations.
• Manage recurring tasks such as expense tracking, invoicing, and vendor coordination.
• Maintain confidentiality and exercise discretion with sensitive business and personal information.
• Create systems and documentation to streamline workflows and improve communication efficiency.

Key Qualifications:

• 2+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant.
• Strong written and verbal English communication skills.
• Proven experience managing calendars, inboxes, and complex schedules.
• Highly organized, detail-oriented, and proactive with follow-through.
• Tech-savvy and quick to learn new software tools.
• Able to work independently and adapt to shifting priorities.
• Must own and be able to use a working computer with high-speed internet.
• Must be ENGLISH-SPEAKING.

Nice to Have:

• Experience supporting founders, executives, or leadership teams.
• Background in startups, professional services, or tech environments.
• Familiarity with CRM tools and project management platforms.