Executive Administrative Assistant

JPMorgan Chase & Co.; Bogotá; Sur place; COP 50 000 000 - 90 000 000; Plein temps

Résumé du poste

JPMorgan Chase & Co. in Bogotá seeks an Executive Administrative Assistant to support senior leadership with complex scheduling, meeting coordination, and precise travel and expense administration.

The role requires discreet handling of confidential information and proactive, service-oriented support across teams. The successful candidate will manage calendars, screen inquiries, arrange domestic and international travel, and ensure timely communication.

Qualifications

• Experience supporting senior leaders in a fast-paced environment.
• Strong organizational skills and ability to manage multiple priorities and last-minute changes.
• Excellent written and verbal communication with professional etiquette.
• Ability to handle sensitive information with discretion and sound judgment.
• Proficiency in Microsoft Outlook and scheduling complex meetings.
• Ability to work collaboratively with stakeholders at all levels.
• Proactive, service-oriented mindset and strong follow-up skills.

Responsabilités

• Manage a complex calendar for a Senior Executive, including prioritization, scheduling, and conflict resolution.
• Coordinate internal and external meetings, including logistics such as conference rooms, events, and catering.
• Screen and route incoming calls and requests, prioritizing appropriately and exercising discretion when sharing information.
• Respond to and follow up on inquiries on behalf of the executive, ensuring timely and professional communication.
• Coordinate domestic and international travel, maintaining detailed itineraries and trip logistics.
• Prepare, reconcile, and submit expense reports accurately and on time in accordance with applicable policies.
• Serve as a point of contact for internal stakeholders, clients, and visitors interacting with the executive's office.
• Support day-to-day administrative needs and help resolve scheduling or logistics issues as they arise.

Connaissances

Administrative support

Organizational skills

Attention to detail

Communication

Discretion

Outlook scheduling

Collaboration

Follow-up

Outils

Microsoft Outlook

Description du poste

Bring your organization, judgment, and professionalism to a role that supports senior leadership and enables business success. As an Executive Administrative Assistant, you will manage complex schedules, coordinate critical meetings, and handle travel and expenses with precision and discretion. You'll work in a dynamic environment where priorities shift quickly and confidentiality matters. We value proactive partners who anticipate needs and deliver high-quality support.

As an Executive Administrative Assistant in our organization, you will manage complex schedules, coordinate critical meetings, and handle travel and expenses with precision and discretion.

Job Responsibilities

• Manage a complex calendar for a Senior Executive, including prioritization, scheduling, and conflict resolution
• Coordinate internal and external meetings, including logistics such as conference rooms, events, and catering
• Screen and route incoming calls and requests, prioritizing appropriately and exercising discretion when sharing information
• Respond to and follow up on inquiries on behalf of the executive, ensuring timely and professional communication
• Coordinate domestic and international travel, maintaining detailed itineraries and trip logistics
• Prepare, reconcile, and submit expense reports accurately and on time in accordance with applicable policies
• Serve as a point of contact for internal stakeholders, clients, and visitors interacting with the executive's office
• Support day-to-day administrative needs and help resolve scheduling or logistics issues as they arise

Required Qualifications, Capabilities, and Skills

• Experience providing administrative support to senior leaders in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities and last-minute changes
• Strong attention to detail and ability to execute tasks accurately under time pressure
• Strong written and verbal communication skills with professional etiquette
• Demonstrated ability to handle sensitive information with discretion and sound judgment
• Proficiency in Microsoft Outlook and experience scheduling complex meetings
• Ability to work collaboratively with stakeholders at all levels
• Strong follow-up skills and a proactive, service-oriented mindset

Preferred Qualifications, Capabilities, and Skills

• Experience supporting executive-level leaders or managing high-volume calendars
• Experience coordinating international travel and complex itineraries
• Experience using expense management tools (e.g., SAP Concur or similar)
• Experience coordinating events, town halls, or large meetings
• Demonstrated ability to improve administrative processes and workflows