Zurich Office & VIP Experience Coordinator

livenation; Zürich; On-site; CHF 60,000 - 80,000; Full time

Job summary

Ticketmaster Switzerland is seeking an Office Administrator to act as the organisational backbone, running the Dübendorf office and ensuring administrative processes support Finance, HR and Customer Service.

You will manage VIP experiences, calendars, meetings, travel, and provide confidential support to the Managing Director, with a proactive, service-minded approach and fluency in German and English.

Qualifications

• Experience as an office manager or executive assistant.
• Excellent organisation and ability to prioritise under multiple demands.
• High discretion and confidentiality.
• Fluent German and English; French is a plus.

Responsibilities

• Run the office to a high standard, manage supplies, mail, keys/keycards, parking and visitor welcome.
• Support HR administration, onboarding/offboarding, personnel files and payroll coordination with global HR Operations.
• Assist Finance with preparatory accounting and digitalising processes; handle payment follow-ups.
• Contract and vendor management, deadlines and filing; coordinate with external vendors.
• Maintain the weekly event outlook for cross-functional planning; support team tasks and ad-hoc projects.
• Manage the Managing Director's calendar and inbox; prepare meetings and travel; handle expense reporting.

Skills

Organisation & prioritisation

Discretion & confidentiality

Outlook & MS Office

Fluent German & English

Hospitality/guest management

Proactive & service-minded

Tools

Outlook

MS Office

Job description

Ticketmaster Switzerland is seeking an Office Administrator to act as the organisational backbone, running the Dübendorf office and ensuring administrative processes support Finance, HR and Customer Service.

You will manage VIP experiences, calendars, meetings, travel, and provide confidential support to the Managing Director, with a proactive, service-minded approach and fluency in German and English.