Senior Executive Assistant & Operations Partner

Career Hire5; Fully; On-site; CHF 90,000 - 150,000; Full time

Job summary

Career Hire5 is seeking an Executive Assistant to support senior founders and investors in a fast-moving, high-trust environment. You will own calendar management, travel logistics, and professional communications, acting as a filter and force multiplier for the principals' time.

This role requires 3+ years supporting executives, comfort with US hours, discretion, and proactive systems thinking. You will coordinate business and personal operations, scale processes, and work with AI tools to

Qualifications

• 3+ years directly supporting an executive at pace with real ownership
• Experience supporting US-based executives, working US hours
• Excellent written and spoken English, with clear and precise communication
• Strong judgment, discretion, and handling of sensitive information
• Highly independent, proactive, and systems-oriented

Responsibilities

• Manage complex calendars and scheduling with senior stakeholders (investors, fund partners, portfolio founders)
• Handle professional communication on behalf of principals
• Coordinate domestic and international travel
• Support expense review, categorization, and coordination with bookkeepers
• Build and maintain operational systems (intake forms, trackers, workflows)
• Research and book restaurants, meeting spaces, and conference rooms (US & Europe)
• Maintain strict confidentiality and information hygiene
• Proactively identify gaps, inefficiencies, and process improvements
• Coordinate household vendors end-to-end
• Manage household logistics and urgent requests
• Support onboarding and oversight of household staff
• Help scale household operations as needs grow

Skills

Executive support

US hours

English fluency

Discretion

Independent

Job description

Career Hire5 is seeking an Executive Assistant to support senior founders and investors in a fast-moving, high-trust environment. You will own calendar management, travel logistics, and professional communications, acting as a filter and force multiplier for the principals' time.

This role requires 3+ years supporting executives, comfort with US hours, discretion, and proactive systems thinking. You will coordinate business and personal operations, scale processes, and work with AI tools to