Executive Assistant to CEO | Governance, Travel & Ops (Hybrid)

Just another WordPress site; Genf; Hybrid; CHF 69.750 - 93.000; Vollzeit

Zusammenfassung

Unearthodox seeks an Executive Assistant to empower the CEO Leadership Team with proactive executive, administrative and operational support. The role coordinates priorities, meetings, travel, communications and processes across a globally distributed team.

This role also improves systems, strengthens workflows, and collaborates across departments. The successful candidate demonstrates discretion, strong English/French, and proficiency with Google Workspace and collaboration tools, enabling

Qualifikationen

• Minimum 5 years’ experience in executive assistance, office management or senior administrative support.
• Experience supporting senior executives within international organisations.
• Experience coordinating complex calendars, meetings and travel across multiple time zones.
• Experience organising both virtual and in-person events.
• Experience working within distributed, multicultural teams.
• Experience working with NGOs, foundations or mission-driven organisations is an advantage."],
• job_responsibilities_description:[

Aufgaben

• Executive Support: Proactively manage CEO’s calendar, appointments, meetings and competing priorities.
• Stakeholder Coordination: Organise internal/external meetings, workshops, and strategic discussions across time zones.
• Travel & Event Logistics: Arrange domestic/international travel, visas, accommodation, and board/event logistics.
• Administrative Operations: Maintain records, improve procedures, and manage documents and procurement.
• Finance & Procurement Administration: Handle expenses, invoices, and budgeting support.
• Communications Support: Draft/edit reports and coordinate leadership communications.

Kenntnisse

Executive support

Calendar management

Stakeholder management

Travel coordination

Meeting coordination

Governance & boards

Documentation & reporting

Digital literacy

Google Workspace

Miro

AI-enabled workflows

Discretion & confidentiality

Multinational coordination

French language

English language

Ausbildung

5+ years in executive assistance

Tools

Google Workspace

Miro

Jobbeschreibung

Unearthodox seeks an Executive Assistant to empower the CEO Leadership Team with proactive executive, administrative and operational support. The role coordinates priorities, meetings, travel, communications and processes across a globally distributed team.

This role also improves systems, strengthens workflows, and collaborates across departments. The successful candidate demonstrates discretion, strong English/French, and proficiency with Google Workspace and collaboration tools, enabling