Executive Assistant to Founders | Global Calendar & Travel

Cradle; Zürich; Hybrid; CHF 90,000 - 130,000; Full time

Job summary

Cradle is seeking an Executive Assistant to support two founding executives across time zones and continents. You will own calendars, inboxes, travel, and personal admin, ensuring nothing falls through the cracks while maintaining professionalism and confidentiality.

This role fits someone who thrives in a fast-paced, distributed team and enjoys shaping processes as the company scales. Based in Zurich with travel to Amsterdam and the US, offering strong collaboration and growth opportunities.

Qualifications

• 4+ years supporting senior executives, ideally more than one at a time.
• Sharp judgment about what's urgent, what can wait and what never needs to reach the exec.
• Clear, polished written English.
• You spot the next problem before anyone asks and fix it.
• Experience handling personal admin alongside the professional side, with the discretion that comes with it.
• Organised and dependable without needing a rigid structure; at a ~90-person company you'll often build the process yourself.
• At home in Google Workspace and quick to pick up new software tools.

Responsibilities

• Run two calendars as one system: Protect focus time, balance competing priorities across time zones, and decide what deserves a meeting and what can be an email.
• Own the inbox front line: Triage, draft and reply on their behalf to customers, investors, candidates and the team, so the important things surface and the rest gets handled.
• Plan travel end to end: Customer visits, conferences and trips between Amsterdam, Zurich and the US, from flights and hotels to the meeting room and dinner booking on the other side.
• Take care of personal and life admin: Appointments, household logistics, official paperwork, bills and renewals, handled so none of it lands on their desks.
• Prepare every important meeting: Make sure briefs and context are ready beforehand, and follow up on decisions and action items afterwards.
• Make recurring admin disappear: Automate repeated processes so they mostly run themselves.

Skills

Executive support

Calendar management

Travel coordination

Inbox management

Discretion

Tools

Google Workspace

Job description

Cradle is seeking an Executive Assistant to support two founding executives across time zones and continents. You will own calendars, inboxes, travel, and personal admin, ensuring nothing falls through the cracks while maintaining professionalism and confidentiality.

This role fits someone who thrives in a fast-paced, distributed team and enjoys shaping processes as the company scales. Based in Zurich with travel to Amsterdam and the US, offering strong collaboration and growth opportunities.