Executive Assistant to CEO | Global Ops & Strategy

AVA Inc.; Bezirk Solothurn; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Zusammenfassung

AVA Inc. is seeking an Executive Assistant who thrives in a small, fast-moving company and gets energy from making other people more effective.

This role primarily unblocks the CEO — protecting focus, keeping priorities moving, and supporting the leadership team across time zones, with light HR, finance, and logistics duties. You’ll work closely with the CEO and leadership to ensure smooth operations for an international startup.

Qualifikationen

• Excellent written and verbal communication in English (required); German is a strong advantage for Switzerland-based work
• Strong judgment and discretion — you’ll be trusted with sensitive company and leadership context
• High ownership: you don’t need a perfect brief to make progress, and you finish what you start
• Comfort in a startup environment with short paths to decision-makers and a wide range of tasks in one day
• Strong organizational skills: prioritization, follow-up, and calm handling of many open threads
• Openness to learn new tools, processes, and domains (ops, HR admin, finance admin, logistics, partner coordination)
• A service mindset without being passive — you assist, but you also think ahead

Aufgaben

• Act as a force multiplier for the CEO: prioritize, prepare, follow up, and keep the most important work moving
• Support leadership with scheduling, meeting prep, travel, correspondence, and day-to-day coordination across time zones
• Keep communication flowing between Switzerland and the US so decisions and replies don’t lose a full day in transit
• Bring structure to admin and operations: documents, filings, vendor/partner follow-ups, office readiness, and recurring company routines
• Help with light HR, finance, and logistics coordination — from employee admin and invoice handling to shipping and order follow-through — working closely with the people who own each area
• Make sure information, files, and requests land in the right place (email, Slack, Notion) so the team can find what they need
• Spot loose ends early, close them, or escape them cleanly — without waiting to be asked twice
• Continuously improve how we run: better systems, cleaner handoffs, fewer dropped balls

Kenntnisse

English proficiency

Discretion & judgment

Organizational skills

Ownership mindset

Communication skills

Learning mindset

German language advantage

Tools

Google Workspace

Microsoft 365

Slack

Notion

Expense tools

Absence tools

Jobbeschreibung

AVA Inc. is seeking an Executive Assistant who thrives in a small, fast-moving company and gets energy from making other people more effective.

This role primarily unblocks the CEO — protecting focus, keeping priorities moving, and supporting the leadership team across time zones, with light HR, finance, and logistics duties. You’ll work closely with the CEO and leadership to ensure smooth operations for an international startup.