Senior Executive Assistant – Global Ops & VIP Support

Breitling; Genf; On-site; CHF 120,000 - 180,000; Full time

Benefits offered by this job

Home office (depending on position)

Referral program

Development opportunities

Culture of feedback

Job summary

Universal Genève is seeking an experienced Executive Assistant to provide trusted, high-level support to a senior executive across multiple companies and locations. You will bring structure, anticipation, and operational excellence to enable strategic priorities.

In this role you will coordinate calendars, travel, meetings, and follow‑up actions, while handling finances, admin coordination, and high‑level VIP events, in a fast-paced, international, multi‑company environment.

Qualifications

• 6+ years of proven experience as an Executive Assistant supporting senior leadership.
• Fluent English and French; additional languages are a plus.
• Long-term commitment to the profession.
• Outstanding organizational skills and attention to detail.
• High level of discretion, reliability, and confidentiality.
• Proactive, autonomous, and solution‑oriented mindset.

Responsibilities

• Executive support & calendar management: manage a complex executive calendar across multiple companies and locations; coordinate priorities and ensure readiness for meetings.
• Travel & logistics: organise complex international travel arrangements end‑to‑end.
• Meetings, decisions & follow‑up: prepare meetings, support for key decisions, capture and coordinate follow‑up actions.
• Financial & administrative coordination: review POs and invoices for accuracy; coordinate with internal teams; improve processes.
• VIP & executive events: welcome and support VIPs and guests; assist with organization of executive meetings and events.

Skills

Executive support

Calendar management

Travel coordination

Meeting coordination

VIP events

Multilingual EN/FR

Discretion

Job description

Universal Genève is seeking an experienced Executive Assistant to provide trusted, high-level support to a senior executive across multiple companies and locations. You will bring structure, anticipation, and operational excellence to enable strategic priorities.

In this role you will coordinate calendars, travel, meetings, and follow‑up actions, while handling finances, admin coordination, and high‑level VIP events, in a fast-paced, international, multi‑company environment.