Bilingual Executive Assistant to Leadership - Global Admin

JOELLE ROSSIER \"La convergence des talents\"; Lausanne; Ibrido; CHF 80.000 - 110.000; Tempo pieno

Descrizione del lavoro

HighTech multinational group in the Lausanne area is seeking an Administrative Assistant to provide high-quality administrative and organizational support to the Head of the Business Unit and leadership team in an international environment.

The role requires discretion, reliability and strong organizational skills; you will coordinate calendars, prepare agendas, arrange travel, and liaise with IT, HR and facilities to ensure a smooth operation.

Competenze

• Minimum 5 years’ experience as Administrative/Executive/Personal Assistant in an international environment.
• Qualification in administration; Swiss CFC or equivalent to a Bachelor is an advantage.
• Experience supporting senior leaders or leadership teams in an international environment.
• Strong service orientation, discretion and confidentiality, with professionalism interacting with executives.

Mansioni

• Provide day-to-day administrative and organizational support to the Head of the Business Unit and leadership team.
• Manage calendars, schedules, meetings and internal and external communications in French and English.
• Prepare meeting agendas, documents, action lists and ensure follow-up on decisions and deadlines.
• Coordinate meetings, business visits, seminars, team events and related logistics.
• Welcome visitors and new employees; coordinate onboarding activities.
• Organize business travel in coordination with internal travel agency.
• Prepare and process expense reports and coordinate invoicing and accounting documents.
• Maintain accurate administrative records and follow-up on departmental matters.
• Liaise with IT and Building Services to ensure smooth meetings and workplace operations.
• Build positive working relationships across the organization and support a collaborative team environment.

Conoscenze

Calendar management

Communication in English/French

Executive support

Discretion and confidentiality

Stakeholder coordination

Formazione

Swiss CFC or equivalent to a Bachelor

Strumenti

Microsoft Office

Descrizione del lavoro

HighTech multinational group in the Lausanne area is seeking an Administrative Assistant to provide high-quality administrative and organizational support to the Head of the Business Unit and leadership team in an international environment.

The role requires discretion, reliability and strong organizational skills; you will coordinate calendars, prepare agendas, arrange travel, and liaise with IT, HR and facilities to ensure a smooth operation.