Executive Assistant – Equities

Tiger Recruitment; Zürich; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

Executive Assistant role based in Zurich supporting a senior Equities team within a hedge fund environment. The role requires a highly polished professional who can manage complex calendars, coordinate internal and external meetings, and oversee travel with meticulous attention to detail.

The ideal candidate will have 7+ years of EA experience, strong stakeholder management, and a proactive mindset. Excellent MS Office skills and discretion are essential for this onsite position in Zurich.

Qualifikationen

• 7+ years of Executive Assistant experience supporting senior executives.
• Experience in financial services, asset management, hedge funds or a similar high-performance environment.
• Proven diary management, international travel and prioritisation experience.
• Strong stakeholder management and ability to build trusted relationships.
• Excellent written and verbal communication with discretion.
• Proactive mindset with good judgement and anticipation of needs.
• Excellent organisation and attention to detail, esp. when priorities shift.
• Discreet handling of confidential information and ability to work independently.

Aufgaben

• Be the first point of contact for senior stakeholders, colleagues, clients, brokers and visitors.
• Manage complex calendars and resolve scheduling conflicts.
• Coordinate meetings with agendas, materials, logistics and follow-up actions.
• Maintain records relating to corporate access and investment activities.
• Arrange domestic and international travel with detailed itineraries.
• Prepare, process and reconcile expenses.
• Coordinate visitors and hospitality for a professional experience.
• Provide additional admin support to Zurich office as required.
• Anticipate Equities team needs and own tasks end-to-end.
• Handle confidential information with discretion and professionalism.

Kenntnisse

7+ years EA experience

Stakeholder management

Executive support

MS Office (Outlook/Word/Excel/PowerPt)

Travel coordination

Discretion

Tools

Outlook

Word

PowerPoint

Excel

Jobbeschreibung

An established Hedge Fund is looking for an experienced and highly polished Executive Assistant to join its Zurich office and provide dedicated support to a senior Equities team.

This is a high-visibility, hands-on position suited to someone who enjoys working in a fast-paced investment environment and is confident operating at senior level. You will work closely with Portfolio Managers and investment professionals, taking ownership of complex day-to-day coordination while acting as a trusted point of contact for internal and external stakeholders.

The successful candidate will also provide occasional support to the wider Zurich office, helping to ensure that day-to-day operations run smoothly.

Key Responsibilities:

• Serve as a professional and trusted first point of contact for senior stakeholders, colleagues, clients, brokers and visitors.
• Manage complex and constantly evolving calendars, proactively identifying and resolving scheduling conflicts.
• Coordinate internal and external meetings, including preparation of agendas, materials, logistics and follow-up actions.
• Maintain accurate records relating to corporate access, broker interactions and other investment-related activities.
• Organise complex domestic and international travel, preparing detailed itineraries and managing changes at short notice.
• Prepare, process and reconcile expenses accurately and within required deadlines.
• Coordinate visitors, meetings and hospitality, ensuring a seamless and professional experience.
• Provide additional administrative and operational support to the Zurich office when required.
• Anticipate the needs of the Equities team and proactively take ownership of tasks from start to finish.
• Handle sensitive and confidential information with a high level of discretion and professionalism.

About You:

We are looking for an experienced Executive Assistant who is highly organised, commercially aware and comfortable supporting senior professionals in a demanding environment.

Ideally, you will have:

• 7+ years of Executive Assistant experience, preferably supporting senior executives, Portfolio Managers, investment professionals or other senior stakeholders.
• Previous experience within financial services, asset management, investment banking, hedge funds or another high-performance professional environment.
• Proven experience managing complex diaries, international travel and multiple competing priorities.
• Strong stakeholder management skills and the ability to build trusted relationships across internal and external networks.
• Excellent written and verbal communication skills, with a polished and professional approach.
• A proactive mindset, strong judgement and the ability to anticipate requirements rather than simply react to them.
• Exceptional organisation and attention to detail, particularly when priorities shift at short notice.
• A discreet and trustworthy approach to handling confidential and sensitive information.
• The ability to work independently while also contributing effectively within a close-knit team.
• Strong Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel, alongside confidence using modern workplace and productivity tools, including AI-enabled tools where appropriate.

This is a fully onsite position based in Zurich within a professional and collaborative investment environment.

The firm offers a well-equipped office, a strong employee-focused culture and a range of workplace benefits and activities designed to support both professional and social engagement.