Regulatory & Contract Administration Specialist

Spineart; Plan-les-Ouates; Sur place; CHF 60 000 - 90 000; Plein temps

Résumé du poste

Spineart is seeking a Compliance Administrative Assistant to support the Legal & Compliance team in interactions with Healthcare Professionals, contracts, transparency reporting, and compliance tasks. The role involves contract management, regulatory filings, CLM data entry, and general administrative support to ensure accuracy and integrity.

Ideal candidates have 2–5 years in admin roles within regulated industries, strong MS Office skills, and fluency in French and English.

Qualifications

• 2–5 years of experience in an administrative support role within regulated industries.
• Advanced proficiency in Microsoft Office.
• Experience with a Contract Lifecycle Management (CLM) system is highly desirable.
• Fluent in French and English with excellent written and verbal communication.
• Additional European languages are a plus.
• Excellent organizational and follow-up skills.
• Professional discretion and ability to maintain confidentiality.
• Ability to work independently and as part of a team.

Responsabilités

• Prepare, track, and archive contracts including NDAs and agreements.
• Review documentation for completeness prior to approval.
• Follow up on contract execution and signatures.
• Submit regulatory disclosures and filings (transparency reporting).
• Enter and update data in the CLM system.
• Manage Legal & Compliance mailboxes and take meeting minutes.

Connaissances

Administrative experience

French fluency

English fluency

Attention to detail

Organizational skills

Communication skills

Proactive mindset

Confidentiality

Independent work

Team collaboration

Outils

Microsoft Office

CLM system

Description du poste

Spineart is seeking a Compliance Administrative Assistant to support the Legal & Compliance team in interactions with Healthcare Professionals, contracts, transparency reporting, and compliance tasks. The role involves contract management, regulatory filings, CLM data entry, and general administrative support to ensure accuracy and integrity.

Ideal candidates have 2–5 years in admin roles within regulated industries, strong MS Office skills, and fluency in French and English.