Compliance Administrative Assistant

Spineart; Plan-les-Ouates; In loco; CHF 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Spineart is seeking a Compliance Administrative Assistant to support the Legal & Compliance team in interactions with Healthcare Professionals, contracts, transparency reporting, and compliance tasks. The role involves contract management, regulatory filings, CLM data entry, and general administrative support to ensure accuracy and integrity.

Ideal candidates have 2–5 years in admin roles within regulated industries, strong MS Office skills, and fluency in French and English.

Competenze

• 2–5 years of experience in an administrative support role within regulated industries.
• Advanced proficiency in Microsoft Office.
• Experience with a Contract Lifecycle Management (CLM) system is highly desirable.
• Fluent in French and English with excellent written and verbal communication.
• Additional European languages are a plus.
• Excellent organizational and follow-up skills.
• Professional discretion and ability to maintain confidentiality.
• Ability to work independently and as part of a team.

Mansioni

• Prepare, track, and archive contracts including NDAs and agreements.
• Review documentation for completeness prior to approval.
• Follow up on contract execution and signatures.
• Submit regulatory disclosures and filings (transparency reporting).
• Enter and update data in the CLM system.
• Manage Legal & Compliance mailboxes and take meeting minutes.

Conoscenze

Administrative experience

French fluency

English fluency

Attention to detail

Organizational skills

Communication skills

Proactive mindset

Confidentiality

Independent work

Team collaboration

Strumenti

Microsoft Office

CLM system

Descrizione del lavoro

Are you passionate about maintaining the highest standards of compliance and administrative excellence?
Do you want to join an innovative medical device company where you will play a key role in supporting regulatory processes, ensuring documentation accuracy, and upholding our commitment to integrity?

If yes, come to join our legal team!

As Compliance Administrative Assistant

You will provide administrative support to the Legal & Compliance department in all activities related to interactions with Healthcare Professionals (HCPs), including contracts, transparency reporting, and other compliance-related requirements.

Your main responsibilities will be:

Contract management

• Prepare, track, and archive contracts, including consultant agreements, Non-Disclosure Agreements (NDAs), sponsorships, hospitality agreements, grants, and other related documents.


• Review supporting documentation for completeness and accuracy prior to approval.


• Follow up on contract execution and signature processes.

Transparency and compliance

• Prepare and submit regulatory disclosures and filings (CNOM, EPS, MDEON, Transparency reporting, etc.).


• Collect and maintain information required to meet transparency reporting obligations.


• Monitor and track compliance-related files to ensure completeness and timely processing.

Systems Management

• Enter, update, and maintain contract and Third-Party information within the Contract Lifecycle Management (CLM) system.

Administrative Support

• Manage the Legal & Compliance and Grants shared mailboxes.


• Organize meetings, take meeting notes, and draft meeting minutes.


• Provide general administrative support to the Compliance team.

Your profile:

• 2 to 5 years of experience in an administrative support role, preferably within the medical device, pharmaceutical, healthcare, or other regulated industries.


• Advanced proficiency in Microsoft Office applications;


• Experience with a Contract Lifecycle Management (CLM) system is highly desirable.


• Fluent in French and English, with excellent written and verbal communication skills.


• Proficiency in one or more additional European languages is a plus.


• Excellent organizational and follow-up skills.


• Strong attention to detail and commitment to accuracy.


• Proactive mindset and ability to adapt to changing priorities.


• Reliable and able to manage responsibilities effectively.


• Professional discretion and strong respect for confidentiality.


• Ability to work independently as well as collaboratively within a team.