Part-Time Executive Support & Office Lead (Events)

Startupvalleys; Nyon; Hybrid; CHF 60,000 - 96,000; Part time

Job summary

Akselos in Nyon, Switzerland, seeks an Office Manager (50%) to ensure the HQ runs smoothly, support the CEO and leadership team, and create an exceptional workplace experience. You will organize executive meetings, global events, and office operations on-site, combining hospitality with efficiency.

The role emphasizes autonomy, on-site presence, and strong English communication, with French as a valuable advantage. If you enjoy hosting and delivering seamless experiences, this is a great fit.

Qualifications

• 5–7+ years of experience in office management, executive assistance, administration, hospitality, facilities, or a similar role.
• Experience supporting senior executives or Leadership team members.
• Excellent organization and time-management skills, with the ability to work autonomously in a 50% role.
• Absolute discretion and sound judgment when dealing with confidential and sensitive matters.
• A natural host mentality—warm, welcoming, attentive, and solution-oriented.
• Strong digital skills with Google Workspace and/or Microsoft Office.
• Professional fluency in English; French at B2/C1+ level is a strong advantage.

Responsibilities

• Executive & Leadership support: travel, expenses, meetings, and priority tasks.
• Coordinate executive and Board meetings: agendas, materials, logistics, minutes, and follow-up.
• Support executive visits, town halls and high-level meetings, ensuring everything is ready—from the room setup to the catering and technology.
• Global meetings & events: planning and execution of major company events and global summits.
• HQ & Office operations: manage office supplies, kitchen amenities, inventory, cleaning, catering, maintenance, and facilities.
• Workplace experience & culture: organize team-building activities, social events, and local employee initiatives.

Skills

Executive support

Travel planning

Meeting coordination

Hospitality mindset

Facilities coordination

Team events

Problem solving

Digital tools

English fluent

Tools

Google Workspace

Microsoft Office

Job description

Akselos in Nyon, Switzerland, seeks an Office Manager (50%) to ensure the HQ runs smoothly, support the CEO and leadership team, and create an exceptional workplace experience. You will organize executive meetings, global events, and office operations on-site, combining hospitality with efficiency.

The role emphasizes autonomy, on-site presence, and strong English communication, with French as a valuable advantage. If you enjoy hosting and delivering seamless experiences, this is a great fit.