Office Manager (Part-Time, 50%)

Startupvalleys; Nyon; Hybrid; CHF 60,000 - 96,000; Part time

Job summary

Akselos in Nyon, Switzerland, seeks an Office Manager (50%) to ensure the HQ runs smoothly, support the CEO and leadership team, and create an exceptional workplace experience. You will organize executive meetings, global events, and office operations on-site, combining hospitality with efficiency.

The role emphasizes autonomy, on-site presence, and strong English communication, with French as a valuable advantage. If you enjoy hosting and delivering seamless experiences, this is a great fit.

Qualifications

• 5–7+ years of experience in office management, executive assistance, administration, hospitality, facilities, or a similar role.
• Experience supporting senior executives or Leadership team members.
• Excellent organization and time-management skills, with the ability to work autonomously in a 50% role.
• Absolute discretion and sound judgment when dealing with confidential and sensitive matters.
• A natural host mentality—warm, welcoming, attentive, and solution-oriented.
• Strong digital skills with Google Workspace and/or Microsoft Office.
• Professional fluency in English; French at B2/C1+ level is a strong advantage.

Responsibilities

• Executive & Leadership support: travel, expenses, meetings, and priority tasks.
• Coordinate executive and Board meetings: agendas, materials, logistics, minutes, and follow-up.
• Support executive visits, town halls and high-level meetings, ensuring everything is ready—from the room setup to the catering and technology.
• Global meetings & events: planning and execution of major company events and global summits.
• HQ & Office operations: manage office supplies, kitchen amenities, inventory, cleaning, catering, maintenance, and facilities.
• Workplace experience & culture: organize team-building activities, social events, and local employee initiatives.

Skills

Executive support

Travel planning

Meeting coordination

Hospitality mindset

Facilities coordination

Team events

Problem solving

Digital tools

English fluent

Tools

Google Workspace

Microsoft Office

Job description

# Office Manager (Part-Time, 50%)At a glanceLocation Nyon, VD, SwitzerlandEmployment typePart-timeJob familyOperationsOriginal posting — from AKSELOSOpen original #### Office Manager — 50% | Nyon, SwitzerlandBe the person who makes everything happen.At Akselos, our Nyon HQ is more than an office. It is where our leadership team comes together, where colleagues from around the world meet, and where customers and partners experience our company.We are looking for an Office Manager (50%) to make that experience exceptional.This is a highly visible, hands-on role combining executive support, office management, events, and workplace experience. You will work closely with our CEO and leadership team, welcome international visitors, coordinate important meetings and events, and make sure the office runs smoothly—often anticipating what is needed before anyone asks.If you are naturally organized, energetic, and service-minded, and enjoy being the person others can rely on, this could be a great fit.#### What you'll own#### Executive & Leadership support* Provide trusted administrative support to the CEO and leadership team, including travel, expenses, meetings, and priority tasks.* **Coordinate executive and Board meetings:** agendas, materials, logistics, minutes, and follow-up.* Support executive visits, town halls and high-level meetings, ensuring everything is ready—from the room setup to the catering and technology.#### Global meetings & events* Take ownership of the planning and execution of major company events and global summits.* Coordinate venues, suppliers, budgets, catering, and international travel.* Support QBRs, Company-wide meetings, and other important internal gatherings.* Organize hospitality and logistics for key customer, candidates, and stakeholder meetings.#### HQ & Office operations* Manage office supplies, kitchen amenities and inventory.* Coordinate cleaning, catering, maintenance, facilities and other local suppliers.* Act as Akselos' point of contact with our building owner and local facilities partners. Attend meetings and periodic assemblies.#### Workplace experience & culture* Help make Akselos HQ a place people enjoy coming to.* Organize team-building activities, social events and local employee initiatives.* Support customer workshops and commercial events.* Keep colleagues informed about office activities, events and executive visits.#### What we're looking forYou don't need to fit a traditional \"Office Manager\" profile. We are looking for someone who combines professionalism, initiative, and a genuine hospitality mindset.You bring:* 5–7+ years of experience in office management, executive assistance, administration, hospitality, facilities, or a similar role.* Experience supporting senior executives or Leadership team members.* Excellent organization and time-management skills, with the ability to work autonomously in a 50% role.* Absolute discretion and sound judgment when dealing with confidential and sensitive matters.* A natural host mentality—warm, welcoming, attentive, and solution-oriented.* Strong digital skills with Google Workspace and/or Microsoft Office.* Curiosity and enthusiasm for using AI and new digital tools to work smarter.* Professional fluency in English; French at B2/C1+ level is a strong advantage.* Based in or near the greater Nyon region, as this hands-on position requires an on-site presence.Why Akselos?Be part of something ambitious. We're building technology that is changing how critical energy infrastructure is engineered and protected.Work internationally. Our teams and customers span Europe, Asia, and the USA.Have real ownership. This isn't a role where you simply manage a checklist. You'll have the autonomy to shape how our HQ operates and how people experience Akselos.Make an impact. You'll work directly with senior leadership and play a visible role in some of the Company's most important meetings and events.Enjoy Nyon. Our HQ is right in the heart of Nyon, close to the main station and local amenities.If you're someone who enjoys being at the center of things, takes pride in getting the details right, and loves creating an environment where people can do their best work, we'd love to hear from you.