Operations Executive Assistant: Strategic Admin Support

Planet Depos, LLC; Fully; On-site; CHF 27,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Health Savings Account

Voluntary Term Life Insurance

Voluntary Long-Term Disability

Paid Time Off

Paid Holidays

401(k)

Employee Assistance Program (EAP)

Job summary

Planet Depos, LLC is seeking an Operations Administrative Assistant to support the executive team and Operations leadership. The role centralizes admin tasks, improves efficiency, and enables senior staff to focus on departmental priorities and cross-functional initiatives.

The position requires strong attention to detail, superb time management, and a proactive, collaborative attitude, with the ability to operate in a confidential environment and coordinate travel and events as needed.

Qualifications

• Minimum 3 years of AA or EA experience
• 2- or 4-year college degree
• Proficiency in MS Word, Excel, Teams, SharePoint, PowerPoint
• Proficiency in arranging travel (flights, hotels, tours, reservations)
• Excellent attention-to-detail and organizational skills
• Excellent time-management and prioritization skills
• Must act proactively with urgency and provide creative solutions
• Must maintain a collaborative, positive, professional mindset
• Must work with flexibility and under pressure without direct supervision
• Must work in a confidential environment

Responsibilities

• Schedule Operations meetings, distribute agendas, and maintain notes/ recordings
• Maintain Operations intranet pages and update documents/training materials
• Draft weekly Ops update emails for executives
• Draft Ops newsletters and contribute to company newsletters
• Track deadlines (reviews, budgets, expenses)
• Track employee training and promotion benchmarks
• Assist with expense reporting and reconciliations
• Arrange travel and coordinating department events
• Arrange meeting rooms, catering, and lodging for quarterly meetings
• Assist with monthly/quarterly reporting and distribute templates/charts
• Maintain distribution lists and organizational charts
• Assist onboarding with resumes and job descriptions
• Update documentation in company databases
• Arrange cards/gifts for Ops staff
• Provide other admin support as needed

Skills

Meeting scheduling

Travel arranging

MS Office

Organization

Proactive mindset

Education

2- or 4-year college degree

Tools

Microsoft Word

Excel

Teams

SharePoint

PowerPoint

Job description

Planet Depos, LLC is seeking an Operations Administrative Assistant to support the executive team and Operations leadership. The role centralizes admin tasks, improves efficiency, and enables senior staff to focus on departmental priorities and cross-functional initiatives.

The position requires strong attention to detail, superb time management, and a proactive, collaborative attitude, with the ability to operate in a confidential environment and coordinate travel and events as needed.