Executive Team Assistant for OPP Operations & Events

Omya Group; Schweiz; On-site; CHF 70,000 - 90,000; Full time

Job summary

Omya Group seeks a capable Team Assistant to provide comprehensive administrative support to the OPP leadership and the broader organization. You will coordinate meetings, travel, expense and invoice tasks, and act as a central contact to keep operations efficient and collaborative.

You will organize internal and external engagements, consolidate weekly reports, handle office requests, and assist with events, guest hosting, and visits to the Technical Center.

Qualifications

• Completed commercial apprenticeship (EFZ) or equivalent qualification.
• Several years of professional experience in a team assistant, administrative, or coordination role.
• Experience organizing meetings, travel, and events in an international environment.
• Very good knowledge of Microsoft Office and ESKER; English fluency is essential; German is a plus.

Responsibilities

• Plan, prepare, and coordinate internal and external meetings.
• Ensure invitations, agendas, minutes, and follow-up actions are completed.
• Consolidate weekly reports and monitor inputs from the team.
• Handle requests such as business cards, office supplies, and travel support.
• Organize events, guest hosting, and travel arrangements; manage visits to the Technical Center.
• Provide extended support for Marketing & Communications; assist with exhibitions and media work.

Skills

Microsoft Office

ESKER

English proficiency

German advantage

Organizational skills

Discretion

Team player

Event coordination

Education

Commercial apprenticeship (EFZ)

Tools

ESKER system

DHL shipments

Job description

Omya Group seeks a capable Team Assistant to provide comprehensive administrative support to the OPP leadership and the broader organization. You will coordinate meetings, travel, expense and invoice tasks, and act as a central contact to keep operations efficient and collaborative.

You will organize internal and external engagements, consolidate weekly reports, handle office requests, and assist with events, guest hosting, and visits to the Technical Center.