Executive assistant - English speaker

Talenteeds; Genf; On-site; CHF 90,000 - 120,000; Full time

Job summary

Talenteeds is seeking a highly organized and proactive Executive Assistant to support a senior leader in a fast-paced environment. You will handle sensitive information with discretion and ensure the executive's office runs smoothly.

Responsibilities include calendar management, arranging meetings, coordinating travel, preparing reports and presentations, and acting as a liaison with internal teams and external stakeholders. The role requires fluency in English at the C2 level.

Qualifications

• Experience in executive support or C-level assistance.
• Strong organizational, prioritization, and multitasking abilities.
• Excellent written and verbal communication.
• Discretion and confidentiality are essential.
• Fluent in English (C2) required.

Responsibilities

• Provide high-level administrative and logistical support to a senior executive.
• Manage calendars, meetings, and travel arrangements.
• Prepare reports, presentations, and correspondence.
• Act as a key point of contact for internal teams and external stakeholders.
• Organize and track deadlines, priorities, and confidential files.
• Support event planning, project follow-up, and internal communications.
• Ensure the smooth day-to-day functioning of the executive's office.

Skills

Organizational skills

Calendar management

Communication skills

Discretion

Multitasking

Proactive mindset

Office tools proficiency

Tools

MS Office Suite

Outlook

Zoom

Job description

We are currently seeking a highly organized and proactive Executive Assistant to support a member of the senior leadership team within a dynamic and fast-paced organization. This is an exciting opportunity for someone who thrives on responsibility, discretion, and variety in their day-to-day work.

Your Key Responsibilities

• Provide high-level administrative and logistical support to a senior executive
• Manage calendars, organize internal and external meetings, and coordinate travel arrangements
• Prepare reports, presentations, and correspondence with high attention to detail
• Act as a key point of contact for internal teams and external stakeholders
• Organize and track deadlines, priorities, and confidential files
• Support event planning, project follow-up, and internal communications
• Ensure the smooth day-to-day functioning of the executive’s office

• Proven experience in a similar Executive Assistant or C-level support role
• Excellent organizational skills and the ability to prioritize and multitask
• Outstanding communication skills, both written and verbal
• Discretion, reliability, and a strong sense of confidentiality
• Mastery of office tools (MS Office Suite, Outlook, Zoom, etc.)
• Proactive mindset, attention to detail, and sense of initiative
• Fluent in English (C2) is mandatory