Executive Assistant to the CEO

Confidential Careers; Zug; On-site; CHF 110,000 - 150,000; Full time

Job summary

Confidential Careers in Zug, Switzerland seeks an experienced Executive Assistant to provide comprehensive support to our senior leadership. You will manage calendars, coordinate meetings, arrange travel, and prepare documents with a high level of accuracy and discretion.

Responsibilities include handling confidential communications, prioritizing requests, and coordinating cross‑department initiatives. Fluent English required; additional languages are a plus.

Qualifications

• Proven experience as an Executive Assistant or in a comparable role supporting senior or executive leadership.
• Strong organizational, time-management, and multitasking abilities in a fast-paced environment.
• Excellent written and verbal communication skills in English; additional languages are an advantage.
• High proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and modern collaboration tools.
• Exceptional professionalism, discretion, and attention to detail.
• Proactive mindset with the ability to anticipate needs, work independently, and adapt to changing priorities.

Responsibilities

• Provide comprehensive executive-level administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Draft, review, and finalize documents, presentations, and reports with a high level of accuracy and discretion.
• Act as a central coordination point for internal and external communications on behalf of the executives.
• Manage and prioritize incoming emails, requests, and correspondence, ensuring timely follow‑up.
• Support cross-departmental projects by tracking actions, deadlines, and follow-ups.
• Organize executive meetings, events, and off-sites, including agendas and logistics.
• Handle sensitive and confidential information with the highest level of professionalism and trust.

Skills

Executive support experience

Organizational skills

Time management

Communication skills

Discretion & professionalism

Independent work mindset

Tools

Microsoft Office

Collaboration tools (Teams, Slack)

Job description

• Provide comprehensive executive‑level administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements
• Draft, review, and finalize documents, presentations, and reports with a high level of accuracy and discretion
• Act as a central coordination point for internal and external communications on behalf of the executives
• Manage and prioritize incoming emails, requests, and correspondence, ensuring timely follow‑up
• Support cross‑departmental projects by tracking actions, deadlines, and follow‑ups
• Organize executive meetings, events, and off‑sites, including agendas and logistics
• Handle sensitive and confidential information with the highest level of professionalism and trust

Qualifications and Skills

• Proven experience as an Executive Assistant or in a comparable role supporting senior or executive leadership
• Strong organizational, time‑management, and multitasking abilities in a fast‑paced environment
• Excellent written and verbal communication skills in English; additional languages are an advantage
• High proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and modern collaboration tools
• Exceptional professionalism, discretion, and attention to detail
• Proactive mindset with the ability to anticipate needs, work independently, and adapt to changing priorities