Office Assistant 60% for 6 months

Michael Page; Genf; Vor Ort; CHF 36.000 - 60.000; Teilzeit

Benefits dieser Stelle

Fixed-Term Contract (6 Months)

60% Schedule (4 Days per Week)

Zusammenfassung

The Geneva office is seeking an experienced Office Assistant to ensure smooth day-to-day operations, acting as the central point of contact for staff, visitors and external partners.

Reporting to the General Manager, you will provide administrative support to senior management, coordinate calendars and travel, manage office supplies and facilities, and help organise meetings and events in a fast-paced FMCG environment.

Qualifikationen

• Minimum 5 years' experience in Office Assistant / Office Coordinator or similar administrative support role.
• Experience in an international, corporate or fast-paced environment.

Aufgaben

• Act as the first point of contact for employees, visitors, suppliers and incoming calls.
• Ensure the smooth day-to-day operation of the office environment.
• Coordinate calendars, meetings and travel arrangements.
• Prepare presentations, reports, correspondence and business documents.
• Manage relationships with external service providers and suppliers.
• Organise internal meetings and external appointments.
• Coordinate business travel, accommodation and related logistics.
• Support planning and execution of company events and team activities.

Kenntnisse

Organisation

Multitasking

Attention to detail

Communication

Discretion

Autonomy

Stakeholder management

Flexibility

Tools

Microsoft Office

SharePoint

Jobbeschreibung

• Ensure the smooth day-to-day running of the Geneva office
• Provide administrative support to senior management - 4 days per week

• Ensure the smooth day-to-day running of the Geneva office
• Provide administrative support to senior management - 4 days per week

About Our Client

Our client is a FMCG.

Job Description

Reporting to the General Manager, the Office Assistant will play a key role in maintaining an efficient, organized and welcoming workplace. Acting as a central point of contact for employees, visitors and external partners, this position combines office coordination, administrative support and facilities management responsibilities.

Key Responsibilities

Office Operations & Facilities Management

• Act as the first point of contact for employees, visitors, suppliers and incoming calls.
• Ensure the smooth day-to-day operation of the office environment.
• Manage office supplies, stationery and workplace equipment.
• Coordinate maintenance requests, cleaning services, courier providers and other office-related vendors.
• Oversee security access, parking allocations and general facilities administration.
• Ensure office spaces remain professional, organized and fully operational.

Administrative Support

• Provide comprehensive administrative support to the General Manager.
• Coordinate calendars, meetings and travel arrangements.
• Prepare presentations, reports, correspondence and business documents.
• Support various departments with administrative and organizational tasks.
• Maintain accurate filing systems and company records.
• Perform data entry and document management activities as required. [Office Assistant | PDF]

Vendor & Budget Coordination

• Manage relationships with external service providers and suppliers.
• Assist with invoice review and administrative budget tracking.
• Monitor office-related expenditures and support cost control initiatives.
• Ensure timely processing of office and facilities-related requests.

Meetings, Travel & Events

• Organize internal meetings and external appointments.
• Coordinate business travel, accommodation and related logistics.
• Support the planning and execution of company events and team activities.
• Ensure efficient meeting room management and hospitality arrangements.

Mail & Correspondence

• Manage incoming and outgoing mail, parcels and courier deliveries.
• Coordinate communication with internal and external stakeholders.
• Handle confidential information with discretion and professionalism.

The Successful Applicant

Experience

• Minimum 5 years' experience in an Office Assistant, Office Coordinator, Executive Assistant or similar administrative support role.
• Previous experience within an international, corporate or fast-paced environment.
• Strong experience supporting senior management is considered a distinct advantage.

Skills & Competencies

• Excellent organizational and multitasking abilities.
• Strong attention to detail and ability to prioritize effectively.
• Service-oriented approach and proactive mindset.
• Excellent interpersonal and communication skills.
• Ability to work autonomously while collaborating effectively with multiple stakeholders.
• Positive attitude, flexibility and willingness to contribute beyond core responsibilities.
• High level of discretion and professionalism.

Technical Skills

• Proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint and Excel.
• Experience using SharePoint and document management systems.
• Strong administrative and organizational capabilities.

Languages

• Fluent French and English are essential.
• Additional European languages would be an asset.

What's on Offer

Contract Type: Fixed-Term Contract (6 Months)

Work Schedule: 60% (4 Days per Week)

Start Date: Immediate Availability Preferred

Quote job ref: JN-092026-7104684