Team Assistant 50% (1 month)

Michael Page International (Switzerland) SA; Lausanne; Vor Ort; CHF 45.000 - 60.000; Teilzeit

Zusammenfassung

Michael Page International (Switzerland) SA seeks an experienced administrative professional to oversee office operations and provide executive support. The role covers visitors and vendor liaison, calendar management, and travel arrangements.

You will ensure a professional office environment, coordinate meetings and events, and assist senior leadership with organizational tasks. Strong English and French, plus discretionary judgment, are essential for success in this fast-paced setting.

Qualifikationen

• Minimum 5 years' experience in Office Coordinator/EA/Office Manager or similar administrative role.
• Experience within a non-profit, international organization or small structure is an asset.
• Strong organizational skills with the ability to manage multiple priorities.
• Proactive, service-oriented and solutions-focused mindset.
• Excellent communication and interpersonal skills.
• Ability to work independently and take ownership of responsibilities.
• High level of discretion and professionalism.

Aufgaben

• Act as the main point of contact for visitors, suppliers and incoming enquiries.
• Ensure the smooth day-to-day operation of the office.
• Manage office supplies, equipment and workplace resources.
• Coordinate maintenance, cleaning services, couriers and external vendors.
• Maintain a professional and welcoming office environment.
• Provide administrative support to senior leadership.
• Coordinate calendars, meetings and travel arrangements.
• Maintain filing systems, records and documentation.
• Support various teams with administrative and organizational tasks.
• Handle data entry and document management activities.
• Organize internal meetings and external appointments.
• Coordinate travel bookings and related logistics.
• Support the delivery of team events and meetings.
• Manage meeting rooms and catering arrangements where required.
• Liaise with suppliers and service providers.
• Support invoice administration and budget tracking activities.
• Monitor office-related expenses and ongoing requests.
• Ensure facilities issues are addressed efficiently.

Kenntnisse

Organizational skills

Communication

Independent worker

Discretion

Proactive mindset

Interpersonal skills

Problem solving

Tools

Microsoft Office

SharePoint

Jobbeschreibung

• Immediate Start | Temporary Assignment (Approx. 1 Month) | 50%
• Proactive administrative professional who enjoys working in a varied environment

About Our Client

Our client is a small international organisation.

Job Description

Office Administration & Coordination

• Act as the main point of contact for visitors, suppliers and incoming enquiries.
• Ensure the smooth day-to-day operation of the office.
• Manage office supplies, equipment and workplace resources.
• Coordinate maintenance, cleaning services, couriers and external vendors.
• Maintain a professional and welcoming office environment.

Executive & Administrative Support

• Provide administrative support to senior leadership.
• Coordinate calendars, meetings and travel arrangements.
• Maintain filing systems, records and documentation.
• Support various teams with administrative and organizational tasks.
• Handle data entry and document management activities.

Meetings, Travel & Events

• Organize internal meetings and external appointments.
• Coordinate travel bookings and related logistics.
• Support the delivery of team events and meetings.
• Manage meeting rooms and catering arrangements where required.

Vendor & Facilities Management

• Liaise with suppliers and service providers.
• Support invoice administration and budget tracking activities.
• Monitor office-related expenses and ongoing requests.
• Ensure facilities issues are addressed efficiently.

The Successful Applicant

• Minimum 5 years' experience in an Office Coordinator, Executive Assistant, Office Manager or similar administrative role.
• Previous experience within a non-profit, international organization or small structure is an asset.
• Strong organizational skills with the ability to manage multiple priorities.
• Proactive, service-oriented and solutions-focused mindset.
• Excellent communication and interpersonal skills.
• Ability to work independently and take ownership of responsibilities.
• High level of discretion and professionalism.

Technical Skills

• Strong command of Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Experience with SharePoint or similar document management systems.
• Comfortable working in a fast-paced and hands-on environment.

Languages

• Fluent English and French are required.

What's on Offer

Contract Details

• Temporary assignment of approximately one month.
• 50% workload (20 hours per week).
• Immediate availability required.
• Geneva-based position.