HR Specialist

Anavia AG; Bilten; On-site; CHF 70,000 - 95,000; Full time

Job summary

ANAVIA, based in Switzerland, seeks a proactive HR professional to join our growing team. You will independently manage day-to-day HR administration, payroll coordination with Finance, and the full employee lifecycle to ensure a smooth experience for staff and managers.

As the first point of contact for HR policies, benefits, and administrative questions, you will maintain data accuracy, confidentiality, and compliance while supporting onboarding and documentation for new hires as the company

Qualifications

• 2–5 years of relevant experience in HR administration or similar role.
• Solid understanding of HR administration and employee lifecycle processes.
• Strong organizational and time-management skills, with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling confidential information.
• Hands-on, solution-oriented, proactive mindset.
• Ability to work independently while also being a collaborative team player.
• Willingness to learn and take on new responsibilities as the company grows.
• Very good German and English skills, both written and spoken.

Responsibilities

• Independently manage day-to-day HR administration, including employee records, time and expense management, withholding tax, insurance and pension matters, family and child benefits, and HR documentation.
• Coordinate payroll process and ensure accurate and timely payroll administration with Finance.
• Manage full employee lifecycle for a smooth experience for employees and managers.
• Coordinate end-to-end onboarding, including visa/work permit procedures, relocation administration, and onboarding formalities.
• Prepare and manage HR documents including contracts, amendments, certificates, confirmations, and letters.
• Maintain accurate employee data in HR systems and internal databases.
• Act as first point of contact for employees regarding HR policies, benefits, and administrative questions.
• Ensure confidentiality, accuracy, and compliance of employee data and HR documentation.

Skills

HR administration

Employee lifecycle

Organizational skills

Time management

Multitasking

Communication

Discretion

Proactive mindset

Team collaboration

Learning mindset

German language

English language

Job description

Your mission

We are looking for a proactive, organized, and hands‑on HR professional to join our growing team at ANAVIA and contribute to the future of unmanned aviation. KeyTasks

• Independently manage day‑to‑day HR administration, including employee records and personnel files, time and expense management, withholding tax, insurance and pension matters, family and child benefits, and HR documentation.


• Manage and coordinate the payroll process, ensuring accurate and timely preparation and administration of payroll in close coordination with the Finance Department.


• Manage full employee lifecycle, ensuring a smooth experience for employees and managers.


• Coordinate the end‑to‑end onboarding process for new employees, including visa and work permit procedures, relocation‑related administration, and other onboarding formalities.


• Prepare and manage HR documents, including employment contracts, amendments, certificates, confirmations, and letters.


• Maintain accurate and up‑to‑date employee data in HR systems and internal databases.


• Act as a first point of contact for employees regarding HR policies, benefits, administrative questions, and internal processes.


• Ensure the confidentiality, accuracy, and compliance of employee data and HR documentation.

Your profile

• 2–5 years of relevant experience in HR administration or in any similar role.


• Solid understanding of HRadministrationandemployeelifecycleprocesses.


• Strong organizational and time‑management skills, with excellent attention to detail.


• Abilitytomanagemultipleprioritiesandworkeffectivelyinafast-pacedenvironment.


• Excellentcommunicationskills,bothwrittenandverbal.


• Highlevelofdiscretionandprofessionalismwhenhandlingconfidentialinformation.


• Hands‑on,solution‑oriented,andproactivemindset.


• Abilitytoworkindependentlywhilealsobeingacollaborativeteamplayer.


• Willingness to learn and take on new responsibilities as the company grows.


• Very good GermanandEnglishskills, both written and spoken.

Join a dynamic and international team at ANAVIA and help shape the future of unmanned aviation.

Please note that this position is open only to candidates who hold a valid Swiss work permit, EU nationality, or Swiss citizenship.