Global Office & Events Coordinator (Part-Time)

Vyntra; Yverdon-les-Bains; On-site; CHF 60,000 - 80,000; Part time

Benefits offered by this job

Flexible part-time

Autonomy

International environment

Competitive salary

Job summary

Vyntra is seeking a proactive Office Coordinator for our Yverdon-les-Bains office. This part-time role (50%, 21 hours/week) combines office administration, event support and a welcoming coworker experience.

Reporting to the Head of HR, you will manage daily operations, coordinate travel, meetings and vendor services, and help organize town halls and company events, ensuring a smooth, collaborative, international work environment.

Qualifications

• Experience in office administration, workplace coordination, hospitality or a similar service-oriented environment.
• Strong organisational and administrative skills, with the ability to manage multiple priorities independently.
• A warm, approachable and service-minded personality.
• Proactive, resourceful and comfortable taking ownership of day-to-day challenges.
• Confident managing expectations, setting priorities and maintaining appropriate boundaries.
• Strong communication and interpersonal skills.
• Proficient in MS Office.
• Fluent in French and English.
• Some experience coordinating events would be an advantage.

Responsibilities

• Manage day-to-day office operations, including reception, mail, supplies and general administration
• Coordinate office services, suppliers, refreshments and company merchandise
• Act as a first point of contact for colleagues and visitors
• Coordinate employee travel arrangements and bookings using tools such as Egencia
• CEO travel and logistics, board meetings logistics
• Coordinate internal meetings, town halls and office events, including logistics, catering and technical arrangements in collaboration with IT
• Support the organisation of larger company events, including our annual company kick-off and Christmas celebrations
• Help create a welcoming office environment and support activities that bring colleagues together
• Assist with practical onboarding and offboarding arrangements, including welcoming new starters

Skills

Office admin

Organisational skills

Communication

Customer service

French & English

Tools

MS Office

Job description

Vyntra is seeking a proactive Office Coordinator for our Yverdon-les-Bains office. This part-time role (50%, 21 hours/week) combines office administration, event support and a welcoming coworker experience.

Reporting to the Head of HR, you will manage daily operations, coordinate travel, meetings and vendor services, and help organize town halls and company events, ensuring a smooth, collaborative, international work environment.