Office Coordinator (50%)

Vyntra; Yverdon-les-Bains; On-site; CHF 60,000 - 80,000; Part time

Benefits offered by this job

Flexible part-time

Autonomy

International environment

Competitive salary

Job summary

Vyntra is seeking a proactive Office Coordinator for our Yverdon-les-Bains office. This part-time role (50%, 21 hours/week) combines office administration, event support and a welcoming coworker experience.

Reporting to the Head of HR, you will manage daily operations, coordinate travel, meetings and vendor services, and help organize town halls and company events, ensuring a smooth, collaborative, international work environment.

Qualifications

• Experience in office administration, workplace coordination, hospitality or a similar service-oriented environment.
• Strong organisational and administrative skills, with the ability to manage multiple priorities independently.
• A warm, approachable and service-minded personality.
• Proactive, resourceful and comfortable taking ownership of day-to-day challenges.
• Confident managing expectations, setting priorities and maintaining appropriate boundaries.
• Strong communication and interpersonal skills.
• Proficient in MS Office.
• Fluent in French and English.
• Some experience coordinating events would be an advantage.

Responsibilities

• Manage day-to-day office operations, including reception, mail, supplies and general administration
• Coordinate office services, suppliers, refreshments and company merchandise
• Act as a first point of contact for colleagues and visitors
• Coordinate employee travel arrangements and bookings using tools such as Egencia
• CEO travel and logistics, board meetings logistics
• Coordinate internal meetings, town halls and office events, including logistics, catering and technical arrangements in collaboration with IT
• Support the organisation of larger company events, including our annual company kick-off and Christmas celebrations
• Help create a welcoming office environment and support activities that bring colleagues together
• Assist with practical onboarding and offboarding arrangements, including welcoming new starters

Skills

Office admin

Organisational skills

Communication

Customer service

French & English

Tools

MS Office

Job description

Vyntra is an international technology company helping banks and financial institutions around the world make payments safer, detect fraud and gain greater visibility into their transactions.

With customers in more than 60 countries and teams across Europe, Africa and Asia, we combine advanced technology, AI and financial expertise to help build a safer and more transparent financial system.

Our Swiss office is based at Y-Parc in Yverdon-les-Bains, where we've had a presence for nearly 20 years. We're proud of our local roots and our international outlook, bringing together talented people from different backgrounds to work in a collaborative and supportive environment.

About the Role

We're looking for a proactive, organised and approachable Office Coordinator to oversee the day-to-day running of our Yverdon-les-Bains office.

This is a varied, hands-on role combining office administration, workplace coordination, events and practical support for colleagues. You'll play an important part in creating a welcoming, well-organised environment where people enjoy working.

Reporting to the Head of HR, you'll have ownership of daily office operations, balancing planned activities with the unexpected demands of a busy workplace.

Key Responsibilities

Office Operations & Administration

• Manage day-to-day office operations, including reception, mail, supplies and general administration
• Coordinate office services, suppliers, refreshments and company merchandise
• Act as a first point of contact for colleagues and visitors
• Coordinate employee travel arrangements and bookings using tools such as Egencia
• CEO travel and logistics, board meetings logistics

Events & Employee Experience

• Coordinate internal meetings, town halls and office events, including logistics, catering and technical arrangements in collaboration with IT
• Support the organisation of larger company events, including our annual company kick-off and Christmas celebrations
• Help create a welcoming office environment and support activities that bring colleagues together
• Assist with practical onboarding and offboarding arrangements, including welcoming new starters

About You

• Experience in office administration, workplace coordination, hospitality or a similar service-oriented environment
• Strong organisational and administrative skills, with the ability to manage multiple priorities independently
• A warm, approachable and service-minded personality
• Proactive, resourceful and comfortable taking ownership of day-to-day challenges
• Confident managing expectations, setting priorities and maintaining appropriate boundaries
• Strong communication and interpersonal skills
• Proficient in MS Office
• Fluent in French and English
• Some experience coordinating events would be an advantage

Working Arrangements

This is a part-time position (50%, 21 hours per week), ideally spread across four or five days. We're flexible on the precise working pattern, with a preference for availability during core office hours and occasional mornings to support events.

What We Offer

• A varied, autonomous role with real ownership of the day-to-day office environment
• A friendly, collaborative and international working environment
• Flexible part-time working arrangements
• Competitive salary