French or German Speaking Executive Assistant

LFE European Asset Management Switzerland GmbH; Zürich; Vor Ort; CHF 90.000 - 130.000; Vollzeit

Zusammenfassung

Brookfield is seeking a highly proactive Executive Assistant in Zurich to support senior executives across a fast-moving professional services environment. The role demands exceptional diary management, travel coordination, expense processing and office oversight.

You'll coordinate meetings across time zones, manage onboarding for new joiners, liaise with Facilities, IT and Finance, and deliver confidential, reliable support to the wider team in a dynamic global firm.

Qualifikationen

• Minimum 5 years' experience in a similar EA/secretarial role within professional services.
• Fluent in German or French and English.
• Excellent organization and communication skills.
• Proficient with MS Outlook, Word and PowerPoint.
• Concur experience desirable but not essential.
• Proactive, independent and able to work in a team.
• High discretion and confidentiality.

Aufgaben

• Proactively manage complex diaries across multiple time zones, balancing priorities.
• Coordinate internal and external meetings, logistics, rooms, hospitality and materials.
• Oversee extensive international travel, itineraries, accommodation and visas.
• Prepare and reconcile executive expenses, process invoices and records.
• Oversee Zurich office operations, ensuring a professional environment.
• Act as a key contact for employees and visitors, handling queries.
• Liaise with Facilities, IT, Finance and vendors for smooth operations.
• Coordinate onboarding for new joiners, including tech access and desks.
• Support team planning, off-sites, events and coordination of initiatives.
• Build strong cross-office relationships with discretion and flexibility.

Kenntnisse

Diary management

Meeting coordination

Travel management

Expense processing

Office administration

Communication skills

Multitasking

Attention to detail

Confidentiality

Team player

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Concur

Jobbeschreibung

Location Zurich - Bahnhofplatz 1 Business - Private Wealth

Brookfield is one of the world's largest alternative asset managers, with a 100+ year heritage of owning and operating assets and businesses that from the backbone of the global economy. Through its broad platform, the firm offers investment strategies across real estate, infrastructure, renewable power and transition, private equity, and credit. Brookfield's private wealth team extends these capabilities to intermediaries worldwide, partnering with financial advisors to provide institutional-quality investment opportunities and differentiated insights that support long- term objectives.

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Role Overview

This position would suit a highly proactive EA who is flexible with excellent organisational skills, and proven experience operating in a fast moving, growing professional services business.

Key Responsibilities

• Proactively manage complex diaries across multiple global time zones, balancing competing priorities and ensuring executives’ time is optimized
• Coordinate internal and external meetings, including meeting logistics, rooms, hospitality and supporting materials
• Manage extensive international travel, including complex itineraries, accommodation, ground transportation and visa requirements, while adapting quickly to changing business needs
• Prepare and reconcile executive expenses, process invoices and maintain appropriate records
• Oversee the day-to-day running of the Zurich office, ensuring a professional, efficient and welcoming working environment
• Act as a key point of contact for employees and visitors, managing office-related queries and requirements
• Liaise with Facilities, IT, Finance, building management and external vendors to ensure smooth office operations
• Coordinate onboarding for new joiners, including technology, access, desk set-up and inductions
• Support the planning and coordination of team meetings, off-sites, conferences, events and other office initiatives
• Build strong relationships across the business and global offices, maintaining confidentiality and providing flexible support to the wider team

Technical Skills

• Minimum 5 years' experience in a similar industry
• Fluent in French or German and English
• Excellent organization and communication skills
• Proficient knowledge of Microsoft Outlook, Word and PowerPoint
• Previous experience using Concur would be desirable but not essential
• Proactive and able to work on own initiative as well as part of a team
• Decisive, resourceful and quick to prioritise
• High attention to detail
• Flexible and adaptable
• Resilient, with strong team focus

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment.

We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law.

Applicant information is collected and handled in accordance with our Applicant Privacy Notice.

Brookfield Asset Management is a leading global alternative asset manager with over US$1 trillion of assets under management across real estate, infrastructure, renewable power and transition, private equity and credit. Utilizing its global reach, access to large-scale capital and operational expertise, Brookfield offers a range of alternative investment products to investors around the world—including public and private pension plans, endowments and foundations, sovereign wealth funds, financial institutions, insurance companies and private wealth investors.

Brookfield Asset Management Ltd. (BAM) is a public company listed on the New York (NY: BAM) and Toronto (TSX: BAM) stock exchanges. Brookfield Corporation is a public company listed on the New York (NYSE: BN) and Toronto (TSX: BN) stock exchanges.