Global Executive Assistant to Senior Leaders

MSD Switzerland; Horw; Hybrid; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

MSD Switzerland in Lucerne and Horw is seeking a Senior Administrative Assistant (B3) to provide high‑level administrative and operational support to two senior leaders across EUCAN and Intercontinental regions. You will manage calendars, coordinate meetings and travel, and ensure timely, professional communication with stakeholders worldwide.

The role requires discretion, strong judgment, and the ability to handle sensitive information while collaborating with cross‑functional teams to drive

Qualifikationen

• Proven experience providing administrative support to a Leadership Team in an international organisation.
• Fluency in English.
• Experience maintaining the highest levels of discretion and confidentiality in handling sensitive information.
• Coordinating and performing multiple tasks while understanding project principles and technical skills.
• Work priorities and activities are reviewed with little supervision.

Aufgaben

• Proactively manage executive calendars, ensuring prioritization of meetings and timely schedule changes.
• Serve as a primary liaison for internal and external stakeholders with clear, timely communication.
• Plan, organize and coordinate team meetings and workshops (virtual and in-person), including minutes and follow-up of actions.
• Manage multi-leg international travel itineraries, ensuring visa compliance and company policies.
• Manage expense reporting and raise purchase orders as required.
• Manage SharePoint, Teams, and distribution lists with governance standards and content maintenance.
• Support leaders with planning for key meetings and budget reviews, tracking changes across participants.
• Collaborate with colleagues to streamline processes and drive administrative improvements.

Kenntnisse

Calendar Management

Event Planning

Meeting Facilitation

Meeting Management

Meeting Organization

Scheduling

Task Management

Team Coordination

Travel Logistics

Travel Scheduling

Tools

Microsoft 365

Jobbeschreibung

MSD Switzerland in Lucerne and Horw is seeking a Senior Administrative Assistant (B3) to provide high‑level administrative and operational support to two senior leaders across EUCAN and Intercontinental regions. You will manage calendars, coordinate meetings and travel, and ensure timely, professional communication with stakeholders worldwide.

The role requires discretion, strong judgment, and the ability to handle sensitive information while collaborating with cross‑functional teams to drive