Global Executive Assistant to Senior Leaders

MSD Malaysia; Luzern; Hybrid; CHF 60.000 - 100.000; Vollzeit

Zusammenfassung

MSD Malaysia seeks a Senior Administrative Assistant to support two senior leaders across EUCAN and Intercontinental regions. You will coordinate calendars, travel, and meetings, while handling sensitive information with discretion.

The role requires proactive communication and cross‑functional collaboration to enable strategic priorities and efficient operations. The position emphasizes high professionalism, strong judgment, and the ability to manage multiple tasks under tight deadlines in a

Qualifikationen

• Proven experience providing administrative support to Leadership Team members in an international organisation.
• Experience in the Pharmaceutical sector is an advantage.
• Fluency in English.
• Discretion and confidentiality in handling sensitive information.
• Ability to manage multiple tasks with minimal supervision.
• Strong analytical, judgment and problem-solving skills.

Aufgaben

• Proactively manage executive calendars, prioritise meetings and communicate changes to leaders and stakeholders.
• Liaise with internal and external stakeholders on priorities and updates.
• Plan, organize and coordinate meetings and workshops (virtual and in-person) with logistics and minutes.
• Manage international travel itineraries, visas, and company policies.
• Handle expense reporting and provide proactive follow-up.
• Raise purchase orders as required.
• Manage SharePoint/Teams/distribution lists with governance and access control.
• Maintain content and archival systems for relevance and filing.
• Support leaders with planning for key meetings and budget reviews.
• Collaborate with teams to streamline processes and improve administrative operations.

Kenntnisse

Calendar mgmt

Event planning

Meeting facilitation

Meeting mgmt

Meeting organization

Scheduling

Task management

Team coordination

Travel logistics

Travel scheduling

Jobbeschreibung

MSD Malaysia seeks a Senior Administrative Assistant to support two senior leaders across EUCAN and Intercontinental regions. You will coordinate calendars, travel, and meetings, while handling sensitive information with discretion.

The role requires proactive communication and cross‑functional collaboration to enable strategic priorities and efficient operations. The position emphasizes high professionalism, strong judgment, and the ability to manage multiple tasks under tight deadlines in a