Executive Assistant

headcount; Vaud; Vor Ort; CHF 110.000 - 170.000; Vollzeit

Zusammenfassung

headcount AG in Lausanne, Switzerland, is seeking an experienced Executive Assistant to provide high-level support to the CEO and ensure smooth coordination of day-to-day priorities.

This on-site role requires exceptional organization, proactive workflow management, and the ability to manage multiple priorities while working closely with senior leadership in a fast-paced environment. Fluency in English is required, with French being a strong advantage in daily collaboration.

Qualifikationen

• Experience as an Executive Assistant, preferably supporting a CEO or senior executive.
• Highly organised with the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• Proactive, resourceful and independent worker.
• Ability to thrive in a dynamic, fast-paced environment.
• Discretion with confidential information.
• Proficiency in Microsoft Office and productivity tools.

Aufgaben

• Provide high level administrative support to the CEO
• Manage calendar, meetings, and scheduling priorities
• Coordinate domestic and international travel, itineraries, and logistics
• Organise and coordinate internal and external meetings
• Act as a key point of contact between the CEO and stakeholders
• Prepare presentations, reports, and meeting materials
• Track key actions and follow up on priorities
• Support leadership meetings and company events
• Anticipate CEO needs and resolve scheduling challenges
• Handle confidential information with discretion

Kenntnisse

Calendar management

Travel coordination

Executive support

Stakeholder management

Discretion

Fluent English

French beneficial

Tools

Microsoft Office

Jobbeschreibung

On site | Lausanne | Full time | Permanent

Our client is a consumer goods company in the health and longevity sector, developing science backed solutions that support healthier lives.

They are looking for an experienced Executive Assistant to provide high level support to the CEO and help ensure the smooth coordination of day to day priorities.

This is a hands on role for someone who thrives in a fast paced environment, is highly organised and proactive, and is comfortable managing multiple priorities while working closely with senior leadership.

Responsibilities

• Provide high level administrative support to the CEO
• Manage a busy and evolving calendar, including meetings, appointments and scheduling priorities
• Coordinate domestic and international travel, including itineraries, accommodation and logistics
• Organise and coordinate internal and external meetings
• Act as a key point of contact between the CEO and internal and external stakeholders
• Prepare presentations, reports, correspondence and meeting materials
• Track key actions and follow up on priorities and business initiatives
• Support the coordination of leadership meetings, company events and offsites
• Anticipate the CEO's needs and proactively resolve scheduling and logistical challenges
• Handle sensitive and confidential information with discretion and professionalism

Requirements

• Previous experience as an Executive Assistant, ideally supporting a CEO or senior executive within the pharmaceutical, biotechnology or consumer goods industry
• Excellent organisational and time management skills with the ability to manage competing priorities
• Strong communication and stakeholder management skills
• Proactive, resourceful and comfortable working independently
• Ability to thrive in a dynamic and fast paced environment
• Excellent attention to detail and a high level of discretion
• Proficiency in Microsoft Office and other productivity tools
• Fluent in English; French is a strong advantage

Please only apply if you are eligible to work in Switzerland or the EU.

headcount AG