Global Executive Assistant & Operations Partner

Michael Page; Genf; Sur place; CHF 90 000 - 130 000; Plein temps

Résumé du poste

Michael Page is seeking an experienced Executive Assistant to support senior leadership within a Family Office setting in Geneva, Switzerland. The role involves managing complex calendars, preparing presentations and reports, and ensuring timely follow-up on actions and confidential matters.

You will coordinate international travel, manage visas and logistics, and support cross-functional projects and HR administration.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant or similar support role.
• Excellent organisational and time-management abilities.
• Strong attention to detail and ability to handle multiple priorities.
• Excellent communication and interpersonal skills.
• Strong sense of confidentiality and professionalism.
• Advanced Microsoft Office 365 skills.
• Experience with SharePoint, Teams and collaboration tools is an asset.
• Project coordination experience is highly desirable.

Responsabilités

• Manage complex calendars, meetings and executive priorities.
• Prepare presentations, reports and key documentation.
• Ensure follow-up on actions, deadlines and confidential matters.
• Coordinate international travel, itineraries and accommodation.
• Manage travel documentation, visas and logistics.
• Provide seamless support before, during and after travel.
• Support cross-functional projects and strategic initiatives.
• Monitor timelines, deliverables and stakeholder communication.
• Assist with operational improvement and digitalisation projects.
• Prepare internal communications, presentations and reports.
• Maintain accurate records and administrative documentation.
• Liaise with external advisors and service providers.
• Support recruitment and interview coordination.
• Assist with onboarding and HR administration.
• Prepare employment-related documentation.
• Organise corporate events, meetings and special projects.
• Coordinate vendors, logistics and event execution.
• Ensure a high standard of service and attention to detail.

Connaissances

Executive support

Calendar management

Stakeholder management

MS Office 365

SharePoint/Teams

Outils

Microsoft Office 365

SharePoint

Teams

Description du poste

Michael Page is seeking an experienced Executive Assistant to support senior leadership within a Family Office setting in Geneva, Switzerland. The role involves managing complex calendars, preparing presentations and reports, and ensuring timely follow-up on actions and confidential matters.

You will coordinate international travel, manage visas and logistics, and support cross-functional projects and HR administration.