Geneva Office Assistant - Admin & Coordination

Food and Agriculture Organization of the United Nations; Genf; Vor Ort; CHF 42.000 - 66.000; Vollzeit

Zusammenfassung

The Food and Agriculture Organization of the United Nations in Geneva seeks an Office Assistant to support a busy liaison office. The incumbent coordinates calendars, prepares documents, screens requests, and ensures smooth running of office operations.

Required are secondary school education, four years of relevant experience, and proficient English with strong MS Office skills. Local recruitment and a two-year fixed-term appointment are expected.

Qualifikationen

• Secondary school completion and typing/computer literacy as a baseline requirement.
• Very good knowledge of MS Office applications and administrative procedures.
• Residency or work eligibility in Geneva, local recruitment preferred.

Aufgaben

• Screen requests for appointments with supervisor; manage calendar and visitors; handle emails and queries, including sensitive information.
• Coordinate office support for meetings and events; attend meetings and prepare minutes; arrange editing and translation as needed.
• Review and process incoming mail; draft responses; ensure document quality and adherence to format and style.
• Perform administrative duties such as contract extensions, leave recording, and budget follow-up.
• Research background information for reports and compile various internal/external materials.
• Coordinate work of support staff; train new personnel; maintain filing and reference systems.
• Ensure efficient office procedures; update office websites and related systems.
• Perform other duties as required.

Kenntnisse

MS Office

Record keeping

Ausbildung

Secondary School Education

Jobbeschreibung

The Food and Agriculture Organization of the United Nations in Geneva seeks an Office Assistant to support a busy liaison office. The incumbent coordinates calendars, prepares documents, screens requests, and ensures smooth running of office operations.

Required are secondary school education, four years of relevant experience, and proficient English with strong MS Office skills. Local recruitment and a two-year fixed-term appointment are expected.