Temporary Office & Exec Assistant — 20h/wk, Geneva

Michael Page International (Switzerland) SA; Lausanne; Vor Ort; CHF 45.000 - 60.000; Teilzeit

Zusammenfassung

Michael Page International (Switzerland) SA seeks an experienced administrative professional to oversee office operations and provide executive support. The role covers visitors and vendor liaison, calendar management, and travel arrangements.

You will ensure a professional office environment, coordinate meetings and events, and assist senior leadership with organizational tasks. Strong English and French, plus discretionary judgment, are essential for success in this fast-paced setting.

Qualifikationen

• Minimum 5 years' experience in Office Coordinator/EA/Office Manager or similar administrative role.
• Experience within a non-profit, international organization or small structure is an asset.
• Strong organizational skills with the ability to manage multiple priorities.
• Proactive, service-oriented and solutions-focused mindset.
• Excellent communication and interpersonal skills.
• Ability to work independently and take ownership of responsibilities.
• High level of discretion and professionalism.

Aufgaben

• Act as the main point of contact for visitors, suppliers and incoming enquiries.
• Ensure the smooth day-to-day operation of the office.
• Manage office supplies, equipment and workplace resources.
• Coordinate maintenance, cleaning services, couriers and external vendors.
• Maintain a professional and welcoming office environment.
• Provide administrative support to senior leadership.
• Coordinate calendars, meetings and travel arrangements.
• Maintain filing systems, records and documentation.
• Support various teams with administrative and organizational tasks.
• Handle data entry and document management activities.
• Organize internal meetings and external appointments.
• Coordinate travel bookings and related logistics.
• Support the delivery of team events and meetings.
• Manage meeting rooms and catering arrangements where required.
• Liaise with suppliers and service providers.
• Support invoice administration and budget tracking activities.
• Monitor office-related expenses and ongoing requests.
• Ensure facilities issues are addressed efficiently.

Kenntnisse

Organizational skills

Communication

Independent worker

Discretion

Proactive mindset

Interpersonal skills

Problem solving

Tools

Microsoft Office

SharePoint

Jobbeschreibung

Michael Page International (Switzerland) SA seeks an experienced administrative professional to oversee office operations and provide executive support. The role covers visitors and vendor liaison, calendar management, and travel arrangements.

You will ensure a professional office environment, coordinate meetings and events, and assist senior leadership with organizational tasks. Strong English and French, plus discretionary judgment, are essential for success in this fast-paced setting.